Academic Programs Coordinator, Anthropology & Sociology

The Claremont Colleges Services; Claremont (CA); On-site; USD 52,000 - 69,000; Full time

Job summary

Pomona College in Claremont, CA, seeks an Academic Coordinator for Anthropology and Sociology to provide broad administrative and clerical support across two departments and two intercollegiate programs. The role handles budgets, course schedules, catalogs, and event planning, and serves as a resource for faculty, students, and staff.

Candidates should have a high school diploma or GED, at least five years of office experience, and proficiency with Word, Excel, and budget tools (Workday

Qualifications

• High School Diploma or GED is required, or equivalent combination of education and experience.
• 2 or more years of college or business school in office administration is preferred.
• A minimum of 5 years of general office experience with increasing responsibility in administrative and clerical assignments.
• Word processing experience is required.
• Experience with Workday finance/budget software is preferred.

Responsibilities

• Provide administrative and secretarial support for two Academic Departments (Anthropology and Sociology) and two Intercollegiate Academic Programs (American Studies and Science, Technology and Society).
• Maintain student database and create templates for program documents and distribution of information; prepare final documents with correct spelling and grammar.
• Draft annual department/program budgets for Chairs’ and Coordinators’ approval; prepare budget reports and track expenditures; manage Excel budget sheets.
• Coordinate program schedules, room assignments, course schedules, calendars, and event logistics for lectures, conferences, and receptions.
• Support faculty personnel reviews, faculty recruitment, and program reviews; arrange lectures, travel, lodging, and meals; prepare dossiers and statistics.
• Hire and supervise student employees; ensure AB 1825 training; manage wages and timesheets.
• Participate in meetings and professional development to maintain proficiency in College systems.

Skills

Office administration

Budget management

Event coordination

Supervision of student employees

Data tracking

Education

High School Diploma or GED

2+ years college in office administration

Tools

Word processing

Excel

Outlook

Drupal

Workday

EndNote

Jenzabar

CX CARS

Job description

Pomona College in Claremont, CA, seeks an Academic Coordinator for Anthropology and Sociology to provide broad administrative and clerical support across two departments and two intercollegiate programs. The role handles budgets, course schedules, catalogs, and event planning, and serves as a resource for faculty, students, and staff.

Candidates should have a high school diploma or GED, at least five years of office experience, and proficiency with Word, Excel, and budget tools (Workday