Administrative Coordinator for Experiential Learning Programs, Fellowships, & Career Advising

The Claremont Colleges Services; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

Pomona College in Claremont, CA is seeking an Administrative Coordinator for Experiential Learning Programs, Fellowships, & Career Advising. The role provides administrative support to the Career Development Office, coordinating events, maintaining records, and facilitating cross-department communication.

You will collaborate with the Peer Advisor program, assist with scheduling and payroll, enter Handshake events, and help prepare engagement reports.

Responsibilities

• Enter events into Handshake, record attendance, and administer/collect evaluations.
• Create and disseminate listserv information.
• Provide support with event logistics.
• Create student engagement reports on a semester and annual basis, and provide updates.

Job description

Job Posting Location: Claremont, CA Job Posting Title: Administrative Coordinator for Experiential Learning Programs, Fellowships, & Career Advising Job Description:

ABOUT POMONA COLLEGE:

Located near Los Angeles, California, Pomona College is widely regarded as one of the nation's premier liberal arts colleges. Established in 1887, Pomona College is known for small classes, a challenging curriculum, close relationships between students and faculty, and a range of student research and leadership opportunities. Pomona is a member of The Claremont Colleges.

JOB PURPOSE:

The Administrative Coordinator for Experiential Learning Programs, Fellowships, & Career Advising will provide administrative services for the office. This position primarily involves offering administrative and clerical support in several areas within the Career Development Office (CDO): career advising and programming, experiential learning programs, fellowships, and general office functions. The Administrative Coordinator will manage various tasks to ensure smooth operations, including scheduling appointments, organizing events, maintaining records, and facilitating communication between departments. In addition, the Administrative Coordinator will serve as a member of the Peer Advisor team and provide administrative support for the program in collaboration with the Career Advisor. This role requires strong organizational skills, attention to detail, and the ability to handle multiple responsibilities simultaneously and effectively. This position supports the CDO’s Peer Advisor Program by performing the following:

• In collaboration with the CDO’s Career Advisor, assist with the recruiting, selection, and management of a group of student ambassadors.
• With the CDO’s Career Advisor, jointly identify the needs and provide training for Peer Advisors to effectively perform administrative duties and ensure efficient office operations.
• Provide leadership, supervision, and oversight of students as they perform front desk operations.
• Give regular feedback to the Peer Advisors related to front desk responsibilities and support them with their skill development.
• Manage peer advisor scheduling and payroll.

This position supports Career Advising & Education by performing the following:

• Enter events into Handshake, record attendance, and administer/collect evaluations.
• Create and disseminate listserv information.
• Provide support with event logistics.
• Create student engagement reports on a semester and annual basis, and provide updates