Experiential Learning & Fellowships Admin Coordinator

The Claremont Colleges Services; Claremont (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Pomona College’s Career Development Office seeks an Administrative Coordinator for Experiential Learning Programs, Fellowships, & Career Advising in Claremont, CA. The role provides administrative support across programs, manages scheduling, events, and communications, and oversees Peer Advisor activities.

You will help enter events in Handshake, track attendance and evaluations, and assist with funding communications and data reporting. Strong organizational and teamwork skills are essential.

Qualifications

• Education: Bachelor’s degree preferred or equivalent combination of education and experience.
• Experience: A minimum of 2 years of administrative experience with increasing responsibility.
• Experience: At least 2 years of data collection and analysis experience preferred.

Responsibilities

• Provide administrative and clerical support for the Career Development Office (CDO).
• Assist with recruiting, selection, and management of Peer Advisors; supervise front desk operations.
• Enter events into Handshake, record attendance, and administer evaluations.
• Create and disseminate listserv information; assist with event logistics.
• Produce student engagement reports and provide updates; manage funding communications and data.
• Support experiential learning programs (PCIP, Smart Start) logistics and travel arrangements.
• Coordinate scheduling of fellowships events, meetings, and interviews; process travel/payments.
• Maintain organized electronic files and assist with web content for Fellowships Advising.

Skills

Administrative experience

Multitasking

Customer service

Communication skills

Education

Bachelor’s degree in business administration or liberal arts

Tools

Handshake

Outlook

Sakai

SurveyMonkey Apply

Kronos

CX CARS

Excel

Word

PowerPoint

Publisher

Job description

Pomona College’s Career Development Office seeks an Administrative Coordinator for Experiential Learning Programs, Fellowships, & Career Advising in Claremont, CA. The role provides administrative support across programs, manages scheduling, events, and communications, and oversees Peer Advisor activities.

You will help enter events in Handshake, track attendance and evaluations, and assist with funding communications and data reporting. Strong organizational and teamwork skills are essential.