Academic Programs Analyst - Distance Learning

Applied Research Solutions; Dayton (OH); On-site; USD 85,000 - 110,000; Full time

Job summary

Applied Research Solutions seeks a Program Analyst to provide comprehensive administrative, academic, and program support to the Department of System Engineering and Management and SE Distance Learning and Resident Programs.

You will manage student records, thesis processing, academic evaluations, course offerings, event coordination, and communications across faculty, staff, students, and institutional partners.

Qualifications

• U.S. citizen with a bachelor’s degree or equivalent experience in academic administration.
• 10–12 years of relevant experience preferred.
• Active Secret Clearance is required.
• Strong organizational skills and ability to manage multiple deadlines and maintain accurate records.
• Proficiency with academic/student information systems (e.g., SLcM/Colleague) and Microsoft Office.
• Excellent written and verbal communication; able to coordinate across faculty, staff, students, and external partners.
• Ability to work independently, follow procedures, and handle sensitive information with discretion.

Responsibilities

• Serve as department liaison for Public Affairs and coordinate review/release of academic and departmental materials.
• Support travel processing as a Non‑DTS Entry Agent (NDEA) including entering trip requests and vouchers; assist faculty and students as needed.
• Provide administrative support for special events, including end‑of‑program reviews, workshops, seminars, and meetings.
• Manage room scheduling, event logistics, equipment needs, protocol coordination, and visitor parking arrangements.
• Process updates to the AFIT Catalog, ENV Blue Book, and course information within academic systems.
• Track courses, student registrations, advisor assignments, and program data for SE Distance Learning students.
• Manage admissions processing for DL programs, including evaluating applications and communicating acceptance decisions.
• Coordinate thesis administration for both DL and resident students, including communication of requirements, review of submissions, approval verification, and posting to required systems.
• Schedule thesis defenses and arrange VTC capabilities when required.
• Maintain student academic records, including program coding, specializations, course substitutions, and administrative updates.
• Manage academic suspense calendars, ensuring timely reminders for faculty and accurate tracking of deadlines such as textbooks, grades, rosters, and enrollment reports.
• Consolidate resident course offerings from program chairs and submit finalized inputs to the Registrar.
• Coordinate graduation administration for resident and DL students, including degree verification, preparation of memorandums, Dean’s Letters, and graduation package reviews.
• Support students with course registration, academic systems (e.g., AU Learner Portal), and general administrative needs.
• Process academic evaluation updates, transfer credit requests, incomplete course requests, and new course offerings in accordance with established procedures.
• Other duties as assigned

Skills

Strong organizational skills

Excellent written and verbal comms

Ability to manage multiple deadlines

Discretion handling sensitive info

Problem solving

Education

Bachelor’s degree or equivalent experience

Tools

SLcM/Colleague

Microsoft Office Suite

Job description

Applied Research Solutions seeks a Program Analyst to provide comprehensive administrative, academic, and program support to the Department of System Engineering and Management and SE Distance Learning and Resident Programs.

You will manage student records, thesis processing, academic evaluations, course offerings, event coordination, and communications across faculty, staff, students, and institutional partners.