Academic Programs Administrative Specialist

Zymtronix Catalytic Systems Inc; City of Ithaca (NY); On-site; USD 36,000 - 43,000; Full time

Job summary

Cornell University’s Department of Biomedical and Translational Sciences in Ithaca, NY seeks an Administrative Assistant to provide high‑level support to faculty and leadership. The role focuses on course administration, scheduling, travel arrangements, and efficient office operations.

The position offers a hybrid work arrangement after onboarding, with emphasis on independent, proactive service, confidentiality, and strong communication with diverse stakeholders across the university.

Qualifications

• Associate's degree and 2-4 years of relevant experience, or an equivalent combination of education and experience.
• Excellent written, verbal, and interpersonal communication skills, with the ability to effectively interact with faculty, staff, students, and external stakeholders and respond to both routine and non-routine inquiries.
• Demonstrated ability to independently manage multiple priorities, projects, and deadlines while maintaining exceptional attention to detail and accuracy.
• Proven ability to work with minimal supervision, exercise sound judgment, make informed decisions, and appropriately elevate complex issues when necessary.
• Strong analytical, research, critical thinking, and problem-solving skills.
• Demonstrated ability to handle sensitive and confidential information with professionalism, discretion, diplomacy, and tact.
• Proven ability to coordinate activities and collaborate effectively with cross-functional teams and stakeholders across departments and organizational units.
• Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, and the ability to quickly learn new technologies and systems.
• Self-motivated with a demonstrated commitment to continuous learning and process improvement.

Responsibilities

• Coordinate and administer undergraduate, graduate, and continuing education programs, helping ensure courses and academic offerings run smoothly from planning through completion.
• Partner with faculty, students, teaching assistants, and university stakeholders to support course administration, curriculum processes, scheduling, grading activities, and academic program operations.
• Serve as a trusted resource for faculty by managing calendars, coordinating meetings, arranging travel, preparing correspondence, and handling a variety of administrative needs.
• Coordinate department seminars, welcoming visiting scholars and managing event logistics, communications, travel arrangements, and promotional activities.
• Help support special projects, departmental initiatives, events, and programs that advance the mission of Biomedical and Translational Sciences.
• Maintain departmental websites, databases, records, and communications to ensure information remains accurate, accessible, and up to date.
• Manage conference room scheduling, office operations, vendor relationships, supplies, and facilities-related processes that keep the department running efficiently.
• Build strong relationships across Cornell while serving as a go-to resource for faculty, staff, students, and campus partners.
• Exercise independence, sound judgment, and problem-solving skills to navigate competing priorities and deliver exceptional customer service.

Skills

Communication skills

Microsoft Office

Organizational skills

Problem-solving

Interpersonal skills

Education

Associate's degree

Equivalent combination of education and experience

Tools

Outlook

Word

Excel

PowerPoint

Adobe Acrobat Pro

Qualtrics

Zoom

Eventbrite

SharePoint

Box

Job description

Cornell University’s Department of Biomedical and Translational Sciences in Ithaca, NY seeks an Administrative Assistant to provide high‑level support to faculty and leadership. The role focuses on course administration, scheduling, travel arrangements, and efficient office operations.

The position offers a hybrid work arrangement after onboarding, with emphasis on independent, proactive service, confidentiality, and strong communication with diverse stakeholders across the university.