Faculty and Academic Administrative Support

Zymtronix Catalytic Systems Inc; City of Ithaca (NY); Hybrid; USD 75,676,000 - 87,939,000; Full time

Job summary

Cornell University’s Brooks School of Public Policy seeks a Faculty and Academic Administrative Support professional to join our administrative team in Ithaca, NY. You will partner with faculty, academic staff, students, and colleagues across the university to provide exceptional administrative support that enables innovative teaching, impactful research, and meaningful community engagement.

You will be a trusted resource, problem-solver, and collaborator who helps create efficient, sustainable

Qualifications

• Associate’s degree; 2–4 years of relevant work experience or equivalent combination.
• Strong organizational skills and customer service orientation are essential.
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

Responsibilities

• Support faculty teaching, research, and extension activities.
• Coordinate a variety of administrative tasks, often under evolving priorities and deadlines.
• Assist with complex domestic and international travel arrangements and reimbursement processes.
• Serve as a knowledgeable resource on university travel and purchasing policies.
• Facilitate purchases and payments through university systems and identify opportunities to improve efficiency.
• Support the creation and management of instructional and research-related materials, including Canvas support.
• Coordinate hourly student hiring processes, from job posting through onboarding.
• Assist with mailings, copying projects, communications, and other administrative needs that help faculty and research teams succeed.
• Provide flexible administrative support across multiple offices and teams.
• Assist with travel, purchasing, and student employment transactions during periods of high volume.
• Support school events, meetings, and special projects.
• Partner with centers, institutes, and faculty directors to meet operational needs.
• Provide backup support for specialized administrative processes, including visa-related activities.

Skills

Organizational skills

Customer service

Inclusive relationships

Education

Associate’s degree or equivalent

Job description

Faculty and Academic Administrative Support

Faculty and Academic Administrative Support

The Cornell Jeb E. Brooks School of Public Policy harnesses the University’s broad disciplinary excellence in public policy, along with its innovative teaching, research, and engagement programs, to solve pressing global challenges. The school’s faculty applies an interdisciplinary and problem-oriented focus to wide-ranging public policy issues as they explore how government choices intersect with people’s lives.

The Brooks School is home to approximately 50 staff members, more than 75 tenure stream and teaching faculty, and a distinguished group of part-time faculty who are leaders in public policy and healthcare, bringing real world expertise into the classroom. The school enrolls over 700 undergraduate, professional, and graduate students across its programs in Ithaca, at its Washington, DC facility, and online in partnership with eCornell .

The Opportunity

Are you an organized, resourceful professional who enjoys supporting teaching, research, and academic excellence? Do you thrive in a collaborative environment where no two days are the same? The Cornell Jeb E. Brooks School of Public Policy is seeking a Faculty and Academic Administrative Support professional to join our administrative team and play a vital role in advancing the school's academic, research, and public engagement mission.

In this position, you will partner closely with faculty, academic staff, students, and colleagues across the university to provide exceptional administrative support that enables innovative teaching, impactful research, and meaningful community engagement. You will be a trusted resource, problem-solver, and collaborator who helps create efficient, sustainable processes that support the success of our academic community.

What You’ll Do

Faculty and Academic Staff Support:

• Supporting faculty teaching, research, and extension activities.
• Coordinating a variety of administrative tasks, often under evolving priorities and deadlines.
• Assisting with complex domestic and international travel arrangements and reimbursement processes.
• Serving as a knowledgeable resource on university travel and purchasing policies.
• Facilitating purchases and payments through university systems and identifying opportunities to improve efficiency.
• Supporting the creation and management of instructional and research-related materials, including Canvas support.
• Coordinating hourly student hiring processes, from job posting through onboarding.
• Assisting with mailings, copying projects, communications, and other administrative needs that help faculty and research teams succeed.

School-Wide Administrative Support:

• Provide flexible administrative support across multiple offices and teams.
• Assist with travel, purchasing, and student employment transactions during periods of high volume.
• Support school events, meetings, and special projects.
• Partner with centers, institutes, and faculty directors to meet operational needs.
• Provide backup support for specialized administrative processes, including visa-related activities.

Faculty Recruitment and Advancement Support:

• Supporting faculty and academic staff searches across multiple disciplines.
• Coordinating candidate visits, travel, and interview itineraries.
• Maintaining confidential search documentation and records.
• Assisting with promotion, reappointment, tenure, and advancement processes.
• Supporting faculty committees, meetings, agendas, minutes, and annual review activities.

Additional Responsibilities:

• Participate in departmental and university projects.
• Complete required compliance training.
• Contribute to special assignments and other duties that support the Brooks School's mission.

At the Cornell Jeb E. Brooks School of Public Policy, your work has a direct impact on the teaching, research, and public engagement efforts that address society's most pressing challenges. You'll join a supportive team committed to collaboration, service excellence, innovation, sustainability, and continuous improvement.

What We Need

A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.

• Associate’s degree; 2 years to 4 years of relevant work experience or equivalent combination.
• Strong organizational skills and customer service orientation are essential.
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

It Would Be a Bonus if You Have Any of the Following

• Ability to communicate to broad audiences.
• Work independently as well as in a team environment.
• Manage competing deadlines, balance conflicting priorities and frequent interruptions while paying close attention to detail and accuracy.
• Requires reasoning, analytical thought, creativity, and innovation in solving minor problems that occur day to day.
• Requires ability to develop effective working relationships with a wide variety of faculty, staff, students, and other units on and off campus.

Important Notes About Applying

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
• This position will be fully on-site during 90-day probationary period to enable training and onboarding, with potential to move to hybrid schedule of 4-1 during the academic year and 3-2 during university instructional breaks and summer ( roughly from June 1 – August 15) .
• There is no relocation assistance available for this position.
• There is no visa sponsorship available for this position.

Rewards and Benefits

• This position will be fully on-site during 90-day probationary period to enable training and onboarding, with potential to move to hybrid schedule of 4-1 during the academic year and 3-2 during university instructional breaks and summer ( roughly from June 1 – August 15) .
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell.

University Job Title: Administrative Asst IV

Job Family: Administration

Level: D

Pay Rate Type: Hourly

Remote Option Availability: Hybrid

Company: Endowed

Contact Name: Brad Stock

Contact Email: [e-mail]

Pay Range: $26.41 - $30.69

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement . To learn more about Cornell’s union wages, see Union Pay Rates .

About Us

Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university's mission of teaching, discovery and engagement. With our main campus located in Ithaca, NY, Cornell's far-flung global presence includes the medical college's campuses on the Upper East Side of Manhattan and Doha, Qatar, as well as the Cornell Tech campus located on Roosevelt Island in the heart of New York City.

We offer a rich array of services, programs and benefits to help employees advance in their career and enhance the quality of personal life, including: employee wellness, workshops, childcare and adoption assistance, parental leave, flexible work options.