Administrative Assistant, Physician Assistant Program

Sullivan University; Louisville (KY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Tuition discount 90%

Dependent discount 40%

Generous benefits package

401K

11 paid holidays

Paid vacation and sick time

Paid volunteer time

Employee referral bonus

Employee discounts

Wellness program

Job summary

Sullivan University is seeking a full-time Administrative Assistant for the Physician Assistant Program. The role supports the Office of Clinical and Experiential Education, Program Director, and faculty, acting as a liaison with clinical sites, preceptors, and students.

Hours are Monday–Friday, 8 am–5 pm, with a strong emphasis on organization and confidentiality. We offer extensive employee benefits, a generous tuition discount program, and a collaborative, service-oriented work environment

Qualifications

• Associate degree required or equivalent combination of education and experience.
• Minimum two years of related administrative experience.
• Ability to work collaboratively with internal and external stakeholders.
• Proficiency in Microsoft Office or Office365.
• Strong communication and multi-tasking skills with attention to detail.
• Ability to maintain confidentiality (HIPAA/FERPA as applicable).

Responsibilities

• Provide administrative support to the Physician Assistant Program and faculty.
• Process department documents, invoices, and reimbursements in a timely manner.
• Assist in preparing meeting agendas and distributing minutes.
• Setup classrooms and materials for lectures and OSCEs as needed.
• Maintain program records, reports, and compliance documents.
• Coordinate with clinical sites, preceptors, and program staff.
• Assist with communications to students and stakeholders about events.
• Create and maintain SOPs and standard office procedures.
• Serve as receptionist for walk-ins and phone calls when needed.
• Support events such as Career Fairs, orientations, and team activities.
• Maintain office supplies and ensure professional, confidential service.

Skills

Communication

Multitasking

Professionalism

Confidentiality

Education

Associate Degree

Tools

Microsoft Office

Job description

Sullivan University is seeking a full-time Administrative Assistant for the Physician Assistant Program. The role supports the Office of Clinical and Experiential Education, Program Director, and faculty, acting as a liaison with clinical sites, preceptors, and students.

Hours are Monday–Friday, 8 am–5 pm, with a strong emphasis on organization and confidentiality. We offer extensive employee benefits, a generous tuition discount program, and a collaborative, service-oriented work environment