Academic Program Manager

University of Utah; Salt Lake City (UT); On-site; USD 60,000 - 80,000; Full time

Job description

This posting does not accept online applications. Please contact your Human Resource Office for instructions on how to apply.

Announcement

Details

Open Date

Open Date 05/03/2024

Requisition Number

Requisition Number PRN38453B

Job Title

Job Title Academic Program Manager

Working Title

Working Title STEMAP Program Manager

Job Grade

Job Grade E

FLSA Code

FLSA Code Executive

Patient Sensitive Job Code?

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time?

Full Time or Part Time? Full Time

Shift

Shift Day

Work Schedule Summary

• M-F, 9-5, Hybrid schedule eligible, Applicants must be able to regularly come to the UU campus to teach classes and workshops in person.

VP Area

VP Area Academic Affairs

Department

Department 00085 - Communication

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range $56,000 - $66,000

Close Date

Open Until Filled Yes

Job Summary

Overview:

The STEM Ambassador Program ( STEMAP ) Program Manager position is a full-time, benefited position. The Program Manager will be responsible for directing operations and strategic planning of STEMAP staff and interns, developing and implementing public engagement training services, managing program finances and subcontracts, facilitating collaborative relationships with community and academic partners, and contributing to publications. This position reports to the STEMAP Faculty Director.

Description of STEM Ambassador Program:

The STEM Ambassador Program ( STEMAP ) is a public engagement project funded by the National Science Foundation to guide scientists to draw on their research, personal interests, and experiences to expand public access to science. The goal of STEMAP is to implement and evaluate our training models to guide scientists to engage with public audiences, with an emphasis on public groups that are underserved or underrepresented in science. Previous engagement projects have taken place in diverse community venues, including senior centers, local businesses, correctional facilities, and public parks.

STEMAP provides in-person and virtual public engagement training to University of Utah (UU) scientists and scientists at other institutions to facilitate public engagement events in their local and regional community venues.

Responsibilities

• Develop and implement broader impacts training, staff management, and financial objectives for STEMAP .
• Manage the STEMAP budget and authorize the purchase and implementation of new resources and equipment.
• Oversee STEMAP staff and intern management, including recruitment, supervision, performance evaluations, and retention.
• Lead semester-long STEM Ambassador trainings and provide one-on-one support to scientists preparing engagement materials.
• Adapt and improve STEMAP training workshops based on trainee and community partner evaluations.
• Form and maintain positive working relationships with administrators and faculty across STEM schools and departments and the Vice President for Research’s Office at the UU to identify departmental training needs and recruit interested trainees.
• Facilitate cooperative and collaborative relationships with community partners and other institutions.
• Support researchers leading STEMAP at external universities.
• Collaborate with the STEMAP team on grant funding applications and peer-reviewed publications.
• Represent STEMAP to administrators and extramural colleagues.
• Prepare and deliver presentations and project outcomes at conferences.
• Coordinate with external STEMAP researchers and evaluators.
• Oversee the quarterly publication of the STEMAP newsletter and maintenance of the STEMAP website and social media accounts.
• Ensure program compliance with UU, state, and federal policies and regulatory requirements.
• Assume authority and perform functions of the Faculty Director in her absence.
• Carry out other tasks as directed by the Faculty Director.

Minimum Qualifications

Bachelor’s degree in a related area plus three years of experience in budget, grant and program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic and research programs; demonstrated human relations and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Minimum Qualifications:

• Bachelor’s degree in a STEM field, Communications, or other relevant program plus three years of experience in budget, grant, and program management or equivalency.
• Develops and implements program ideas into successful academic and research programs
• Strong written and oral communication skills
• Experience with Microsoft Office and Adobe software
• Ability to work in a collaborative, group setting

Preferences:

• Effective writing, presentation, and meeting facilitation skills
• Experience engaging with the public and forming community partnerships
• Familiarity with National Science Foundation’s funding opportunities and Broader Impacts requirements
• Experience reviewing and editing National Science Foundation funding proposals
• Demonstrated ability to receive nationally competitive grants and fellowships
• Extensive experience managing and leading courses or training programs
• Ability to creatively problem-solve
• Experience in science communication or education
• Experience authoring and reviewing peer-reviewed publications
• Knowledge of website management
• Master’s degree in a relevant field (e.g., STEM field, science education, science communication)

Type

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu



https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
  • Yes
  • No
• * How many years of experience do you have in budget, grant and program management?
  • Less than 1 year
  • 1 year or more, but less than 3 years
  • 3 year or more, but less than 5 years
  • 5 year or more, but less than 8 years
  • 8 years or more

Required Documents

Resume

Cover Letter

List of References

Optional Documents

Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission

Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: [phone] By Email: [e-mail]

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