Academic Personnel & Programs Coordinator

The Regents of the University of California on behalf of their Los Angeles Campus; Los Angeles (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

The Senior Academic Personnel Coordinator at UCLA manages the Department of Chemistry and Biochemistry's academic review process and related personnel matters across four divisions. The role acts as the primary resource and facilitator, working with the Chair's Office, division liaisons, faculty and the Dean of Physical Sciences.

It requires strong organizational and communication skills, confidentiality, and in-depth knowledge of university policies and UCPath.

Qualifications

• Excellent interpersonal skills to interact with students, staff, faculty and visitors.
• Ability to handle personnel matters with sensitivity and confidentiality.
• Skill in writing concise, logical and grammatically correct correspondence, analytical reports, evaluations, and other written materials to explain complex policies and procedures.
• Ability to speak on a one-to-one basis using appropriate vocabulary and grammar to obtain and clearly convey information.
• Ability to use word-processing, spreadsheet and database software to prepare, dossier materials, reports and correspondence with speed and accuracy.
• Broad-based and detailed working knowledge of Departmental and University policies and procedures, specifically: The Call, Academic Personnel Manual, UCLA Policies and Procedures Manuals, Affiant Policies.
• Detailed knowledge of UCPath personnel/payroll system and ability to process online entries and forms.

Responsibilities

• Coordinate the Department of Chemistry and Biochemistry's academic review process and other academic personnel matters.
• Act as the primary resource person and facilitator in consultation with the Chair's Office, Division Liaisons, faculty and Dean's office.

Skills

Interpersonal skills

Confidentiality

Written communication

Time management

Word processing

Spreadsheet skills

Database software

Policy knowledge

Organizational skills

Education

Bachelor's Degree In business administration or related area

Tools

UCPath

MS Office

Job description

The Senior Academic Personnel Coordinator at UCLA manages the Department of Chemistry and Biochemistry's academic review process and related personnel matters across four divisions. The role acts as the primary resource and facilitator, working with the Chair's Office, division liaisons, faculty and the Dean of Physical Sciences.

It requires strong organizational and communication skills, confidentiality, and in-depth knowledge of university policies and UCPath.