Academic Service Manager

Tutor Me Education; Los Angeles (CA); On-site; Full time

Job summary

A leading educational organization in Los Angeles seeks an Academic Personnel Coordinator. The role involves facilitating academic personnel matters, with responsibility for Lecturer Appointments across multiple Social Sciences departments. The ideal candidate should possess a Bachelor's degree in business or a related field, along with experience in academic personnel. Strong communication, organizational skills, and proficiency in Microsoft Office are essential. This position is full-time with regular hours from 8:00 am to 5:00 pm.

Qualifications

• Experience in Academic Personnel is required.
• Excellent interpersonal skills are necessary.
• Strong verbal and written communication required.
• Ability to follow through on assignments with minimal direction.
• Discretionary judgment to handle confidential matters is required.
• Organizational skills are necessary to maintain accurate records.
• Knowledge of policies and procedures is important.
• Familiarity with UC Recruit and related systems is required.
• Proficiency in Microsoft Office is essential.
• Ability to maintain regular work hours is needed.

Responsibilities

• Facilitating academic personnel matters for multiple departments.
• Managing Lecturer Appointments and related tasks.

Skills

Experience in Academic Personnel

Excellent interpersonal skills

Strong verbal and written communication

Ability to follow through on assignments

Discretionary judgment for confidential matters

Organizational skills

Knowledge of departmental policies and procedures

Knowledge of UC Recruit and academic personnel systems

Proficiency in Microsoft Office

Ability to maintain regular work hours

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office

UCPath payroll system

Opus academic personnel system

UCLA Interfolio online dossier system

Job description

Department Summary

Under the Supervision of the Academic Personnel Manager, the Academic Personnel Coordinator facilitates academic personnel matters, with a focus on responsibility for Lecturer Appointments, for five Social Sciences departments, which include the Departments of African American Studies, Asian American Studies, Communication Studies, Gender Studies, and American Indian Studies.

Position Summary

Under the Supervision of the Academic Personnel Manager for the Rolfe Social Sciences group, the Academic Personnel Coordinator facilitates academic personnel matters, with a focus on responsibility for Lecturer Appointments, for five Social Sciences departments, which include the Departments of African American Studies, Asian American Studies, Communication Studies, Gender Studies, and American Indian Studies.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Experience in Academic Personnel (Required)
• Skill in analyzing information, problems, situations, practices and procedures to correctly define issues, identify relevant concerns, recognize alternatives and implications, and formulate logical and objective solutions. Ability to exercise independent judgement and solve problems. (Required)
• Excellent interpersonal skills to establish and maintain cooperative working relationships with faculty, staff, students, campus administrators, visitors, and outside agencies. Ability to interact with persons of various social, cultural, economic and education backgrounds. (Required)
• Ability to communicate verbally and in writing, using appropriate vocabulary and grammar to obtain and clearly convey information concerning complex policies and procedures. Superior writing skills to produce clear and grammatically correct business correspondence. (Required)
• Ability to follow through on assignments with minimal direction. Demonstrated ability to work independently and perform a variety of tasks with frequent interruptions and distractions as well as fluctuating workload and competing deadlines. (Required)
• Discretionary judgment to handle confidential matters and sensitive information. (Required)
• Skill in organizing and maintaining accurate and complete personnel records and filing system. (Required)
• Broad-based and detailed working knowledge of departmental and University policies and procedures, i.e., The CALL, Academic Personnel Manual, UCLA policies and procedures manuals, and affirmative action policies. (Required)
• Thorough working knowledge of UC Recruit, Opus academic personnel system, and UCLA Interfolio online dossier system; ability to input accurate and detailed information. (Required)
• Detailed working knowledge of UCPath payroll system; ability to process online entries and forms required to accomplish various academic personnel transactions. Demonstrated skill in using Microsoft Office products such as Word, Excel, and Outlook; demonstrated working knowledge of Windows Operating System. Ability to perform advanced Internet searches. (Required)
• Bachelor's degree in business administration, human resource management or related field, or equivalent combination of education and experience. (Required)
• Ability to maintain regular on-time work hours and schedule. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in related area or equivalent experience/training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8:00 am to 5:00 pm

Union/Policy Covered

99-Policy Covered

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Academic%20Human%20Resources%20Analyst%202%20(40960017)