Academic Coordinator

University of California - Los Angeles (UCLA); Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

University of California, Los Angeles (UCLA) seeks a Senior Academic Personnel Coordinator to oversee the department's academic review process and related personnel matters across four divisions: Biochemistry, Inorganic, Organic, and Physical Chemistry. You will serve as the primary resource for the Chair's Office, division liaisons, faculty, and the Dean's office.

The role emphasizes confidentiality, strong written and verbal communication, and expertise with university policies and personnel

Qualifications

• Must be highly motivated, organized and capable of managing objectives with a broad perspective.
• Ability to handle tasks independently under fluctuating workloads and deadlines.
• Excellent interpersonal skills with students, staff, faculty and visitors from diverse backgrounds.
• Demonstrated skill in handling personnel matters with confidentiality.
• Strong written communication for explaining complex policies and procedures.
• Clear verbal communication to convey information and explain policies.
• Proficient with word processing, spreadsheets, and databases.
• Broad knowledge of departmental and university policies and procedures (preferred).
• Knowledge of UCPath and university personnel policies (preferred).

Responsibilities

Skills

Organizational skills

Interpersonal skills

Confidentiality

Written communication

Verbal communication

Database skills

UCPath knowledge

Policy knowledge

Independent work

Multitasking

Education

Bachelor's Degree in business administration or related area

Tools

Word processing

Spreadsheets

Databases

Job description

Position Summary

The Senior Academic Personnel Coordinator is responsible for coordinating the Department of Chemistry and Biochemistry's academic review process and all other academic personnel matters for the four Divisions of the Department - Biochemistry, Inorganic, Organic, and Physical Chemistry. In this capacity, the incumbent acts as the primary resource person and facilitator in consultation with the Chair's Office, the Division Liaisons, Departmental faculty and the office of the Dean of Physical Sciences.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Highly motivated, organized and capable of managing objectives with a broad perspective of organizational goals and objectives. (Required)
• Skill in performing a variety of tasks independently in a timely manner under conditions of fluctuating workloads, competing requirements, and changing deadlines and assignments. (Required)
• Excellent interpersonal skills to interact with students, staff, faculty and visitors, including persons of various social, cultural, economic and educational backgrounds. (Required)
• Demonstrated skill in handling personnel matters with sensitivity and confidentiality. (Required)
• Skill in writing concise, logical and grammatically correct correspondence, analytical reports, evaluations, and other written materials to explain complex policies and procedures. (Required)
• Ability to speak on a one-to-one basis using appropriate vocabulary and grammar to obtain and clearly convey information, and explain complex policies and procedures. (Required)
• Ability to use word-processing, spreadsheet and database software to prepare, dossier materials, reports and correspondence with speed and accuracy. (Required)
• Computer literacy in both the PC environments including word processing and spreadsheet manipulations. (Required)
• Broad-based and detailed working knowledge of Departmental and University policies and procedures, specifically: The Call, Academic Personnel Manual, UCLA Policies and Procedures Manuals, Affiantive Action Policies. (Preferred)
• Detailed working knowledge of UCPath personnel/payroll system and personnel forms; ability to process on-line entries and forms required to accomplish various academic personnel transactions. (Preferred)
• Detailed knowledge of University academic personnel policies and procedures pertaining to appointments, merits, promotions and general academic personnel matters. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree In business administration or related area and/or equivalent combined education and experience. (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8 am - 5 pm

Union/Policy Covered

99-Policy Covered

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Academic%20Human%20Resources%20Analyst%203%20(40045640)