Academic Coordinator

The Regents of the University of California on behalf of their Los Angeles Campus; Los Angeles (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

The Senior Academic Personnel Coordinator at UCLA manages the Department of Chemistry and Biochemistry's academic review process and related personnel matters across four divisions. The role acts as the primary resource and facilitator, working with the Chair's Office, division liaisons, faculty and the Dean of Physical Sciences.

It requires strong organizational and communication skills, confidentiality, and in-depth knowledge of university policies and UCPath.

Qualifications

• Excellent interpersonal skills to interact with students, staff, faculty and visitors.
• Ability to handle personnel matters with sensitivity and confidentiality.
• Skill in writing concise, logical and grammatically correct correspondence, analytical reports, evaluations, and other written materials to explain complex policies and procedures.
• Ability to speak on a one-to-one basis using appropriate vocabulary and grammar to obtain and clearly convey information.
• Ability to use word-processing, spreadsheet and database software to prepare, dossier materials, reports and correspondence with speed and accuracy.
• Broad-based and detailed working knowledge of Departmental and University policies and procedures, specifically: The Call, Academic Personnel Manual, UCLA Policies and Procedures Manuals, Affiant Policies.
• Detailed knowledge of UCPath personnel/payroll system and ability to process online entries and forms.

Responsibilities

• Coordinate the Department of Chemistry and Biochemistry's academic review process and other academic personnel matters.
• Act as the primary resource person and facilitator in consultation with the Chair's Office, Division Liaisons, faculty and Dean's office.

Skills

Interpersonal skills

Confidentiality

Written communication

Time management

Word processing

Spreadsheet skills

Database software

Policy knowledge

Organizational skills

Education

Bachelor's Degree In business administration or related area

Tools

UCPath

MS Office

Job description

Position Summary

The Senior Academic Personnel Coordinator is responsible for coordinating the Department of Chemistry and Biochemistry's academic review process and all other academic personnel matters for the four Divisions of the Department - Biochemistry, Inorganic, Organic, and Physical Chemistry. In this capacity, the incumbent acts as the primary resource person and facilitator in consultation with the Chair's Office, the Division Liaisons, Departmental faculty and the office of the Dean of Physical Sciences.

Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Highly motivated, organized and capable of managing objectives with a broad perspective of organizational goals and objectives. (Required)
• Skill in performing a variety of tasks independently in a timely manner under conditions of fluctuating workloads, competing requirements, and changing deadlines and assignments. (Required)
• Excellent interpersonal skills to interact with students, staff, faculty and visitors, including persons of various social, cultural, economic and educational backgrounds. (Required)
• Demonstrated skill in handling personnel matters with sensitivity and confidentiality. (Required)
• Skill in writing concise, logical and grammatically correct correspondence, analytical reports, evaluations, and other written materials to explain complex policies and procedures. (Required)
• Ability to speak on a one-to-one basis using appropriate vocabulary and grammar to obtain and clearly convey information, and explain complex policies and procedures. (Required)
• Ability to use word-processing, spreadsheet and database software to prepare, dossier materials, reports and correspondence with speed and accuracy. (Required)
• Computer literacy in both the PC environments including word processing and spreadsheet manipulations. (Required)
• Broad-based and detailed working knowledge of Departmental and University policies and procedures, specifically: The Call, Academic Personnel Manual, UCLA Policies and Procedures Manuals, Affiant Policies. (Preferred)
• Detailed working knowledge of UCPath personnel/payroll system and personnel forms; ability to process on-line entries and forms required to accomplish various academic personnel transactions. (Preferred)
• Detailed knowledge of University academic personnel policies and procedures pertaining to appointments, merits, promotions and general academic personnel matters. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree In business administration or related area and/or equivalent combined education and experience. (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8 am - 5 pm

Union/Policy Covered

99-Policy Covered

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Academic%20Human%20Resources%20Analyst%203%20(40045640)