Academic Personnel Policies and Services Human Resources Coordinator (Human Resources Coordinator),

Indiana University Bloomington; Bloomington (IN); On-site; USD 30,000 - 34,000; Full time

Job summary

Indiana University Bloomington's Office of the Vice Provost for Faculty and Academic Affairs seeks an APPS HR Coordinator to provide high‑level support to APPS and the Bloomington campus, handling academic HR processes and eDoc processing.

You will manage a group email, maintain campus‑wide academic contact lists, keep personnel records, support promotions and tenure cycles, and help with document preparation and audits.

Qualifications

• High school diploma or equivalent required.
• 3 years of HR related experience plus advanced experience with Microsoft Office Suite products.
• 1 year of academic HR or related experience (preferred).

Responsibilities

• Monitors and manages group email account, addressing inquiries and routing complex matters to APPS staff.
• Updates and maintains campus-wide academic contact lists.
• Maintains accurate personnel records and related requests, oversees employment verification, and manages documentation.
• Provides logistical and document support for major academic cycles, including promotions and tenure.
• Facilitates compliance with HR procedures across IU Bloomington departments.
• Collaborates on special projects and supports APPS team activities.

Skills

Customer service

Interpersonal skills

Multitasking

Written communication

HRIS

Organizational skills

Education

High school diploma or equivalent

Job description

Department

VICE PROVOST FOR FACULTY AFFAI (BL-VPFA-IUBLA)

Department Information

The Office of the Vice Provost for Faculty and Academic Affairs(OVPFAA) supports faculty across the full span of their academiccareers from recruitment through retirement. It's mission is toenrich the campus community by advancing the centrality of theacademic mission, advocating for faculty, and enhancing excellencein teaching and learning. OVPFAA works collaboratively with campuspartners to ensure strong faculty support systems and a thrivingacademic environment.

Within OVPFAA, Academic Personnel Policies and Services (APPS)serves as the primary point of contact for Indiana University (IU)Bloomington schools and departments on academic human resourcesmatters. APPS oversees academic transaction processing andmaintains academic personnel records, while also serving as atrusted resource for policy and records guidance. The officemanages academic personnel actions for academic appointees,facilitates promotion and tenure processes, administers leaves,conducts records audits, and supports recruitment activities acrossthe Bloomington campus.

Job Summary

Under the direction of the Assistant Director of Academic PersonnelPolicies and Services, the APPS Human Resources (HR) Coordinatorprovides a wide range of high-level support to OVPFAA andBloomington campus. The position is the administrative backbone ofthe APPS team through facilitating the maintenance of facultyrecords, managing central office communications, supporting crucialacademic HR processes, including eDoc processing, and assistingwith projects as assigned.

Department Specific Responsibilities

• Monitors and manages group email account, addressing inquiries(employment verification, payroll, etc.) and routing complexmatters to appropriate APPS staff.
• Updates and maintains campus-wide academic contact lists.
• Maintains accurate personnel records and related requests,facilitates employment verification requests, oversees Board ofTrustees approval documentation, and manages legacy filedigitization efforts (e.g., OnBase).
• Provides logistical and document support for major academiccycles (e.g., Promotion and Tenure, Sabbaticals), including meetingcoordination, venue booking, web updates, form testing, andpreparation of official decision letters.
• Facilitates the Misconduct Review Process for tenured hires,ensuring compliance and preventing delays in the hiringprocess.
• Ensures consistent application of academic HR procedures acrossIU Bloomington departments to maintain campus alignment.
• Manages assigned compliance audits to ensure accuraterecord-keeping.
• Collaborates with APPS leadership and colleagues on specialprojects as assigned.
• Submits eDoc for specific campus awards and eDoc final approvalsupport for APPS team.

General Responsibilities

• Coordinates, processes, verifies, and maintains academic and/orstaff HR related work, which may include but not limited to:recruitment, training, benefits, employee relations, tenure,performance evaluations, classifications, I-9s and employee leavesof absences.
• Researches and analyzes academic and/or staff HR related topicsto help assist in resolving issues and/or creating solutions.
• Creates, compiles, prepares, and analyzes reports and documentsfor academic and/or staff HR related activities.
• Performs and may coordinate data entry for processingtransactions and maintaining and keeping information current forcandidates, employees and/or retirees on a variety of academicand/or staff HR issues.
• Provides administrative and related support to other academicand/or staff HR staff.
• Supports and maintains academic and/or staff HR programs andevents; maintains up-to-date records of actions, decisions, andtime frames.
• Maintains high standards of confidentiality of all employeerecords and documents.

Qualifications

Combinations of related education and experience may beconsidered. Education beyond the minimum required may besubstituted for work experience. Work experience beyond the minimumrequired may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

• 3 years of HR related experience plus advanced experience withMicrosoft Office Suite products.

Preferred

• 1 year of academic HR or related experience.

SKILLS

Required

• Demonstrates customer service skills.
• Effective interpersonal skills.
• Ability to simultaneously handle multiple priorities.
• Friendly and service oriented.
• Highly thorough and dependable.
• Demonstrates written communication skills.
• Experience utilizing Human Resource Information Systems(HRIS).
• Ability to work on multiple projects simultaneously, prioritizeconflicting assignments and maintain focus on projectcompletion.

Preferred

• Strong organizational skills.
• Excellent collaboration and team building skills.
• Ability to influence internal and/or externalconstituents.
• Proactively approaches responsibilities
• Knowledge of human resources policies.
• Exhibits understanding of Federal and State employmentlaw.

Working Conditions / Demands

This role requires the ability to effectively communicate and tooperate a computer and other standard office productivityequipment. The position involves sedentary work as well as periodsof time moving around an office environment and the campus. Theperson in this role must be able to perform the essential functionswith or without an accommodation.

Additional Information

Salary Plan Grade: PAC 3HG

This position is Non-Exempt, Non-Union

Work Location

Bloomington, Indiana

This is an in-person position.

Advertised Salary

$22.84 per hour

Benefits Overview

For full-time staff employees, Indiana University offers a widearray of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, criticalillness, and supplemental accidental death & dismembermentinsurance
• Base retirement plan with generous IU contributions, subject tovesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IUcourses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteerevents
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IUBenefit Programs Brochure .

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: Human Resources

Job Family: HR Generalist/HRBP

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider ofADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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