Academic Personnel & Graduate Program (HR SUPV 1)

University of California, Davis; Davis (CA); Hybrid; USD 72,000 - 128,000; Full time

Benefits offered by this job

Hybrid work model

Excellent benefits package

Job summary

University of California, Davis is seeking a dedicated HR Supervisor 1 to lead the Academic Personnel & Grad Program Units within a large administrative cluster in Davis, CA. You will oversee personnel policy, payroll, visas, and unit reviews, serving as a policy expert and backup to the CAO.

The role emphasizes leadership, budgeting, and staff development across multiple departments. The position requires collaboration with department chairs, program directors, and the Dean's office to ensure

Qualifications

• Bachelor's degree in related area or equivalent experience
• At least 1 year of experience managing HR talent and projects
• Experience with financial administration and budgeting
• Knowledge of complex policy documents and employment regulations
• Analytical and problem-solving skills
• Commitment to teamwork and respect in a working environment

Responsibilities

• Lead and manage Academic Personnel & Grad Program Units
• Oversee financial administration, planning and related duties
• Coordinate staff personnel activities

Skills

HR management

Budget planning

Policy interpretation

Analytical skills

Team collaboration

Communication

Education

Bachelor's degree or equivalent

Tools

Financial spreadsheets

Job description

Job Summary

Under the general direction of the Chief Administrative Officer (CAO), Department Chairs, and Program Directors, provide leadership and analytical support for the Academic/Staff Personnel Unit and the Graduate Studies Unit in a large and diverse administrative cluster. Responsible for managing all aspects of the Academic/Staff Personnel and Graduate Studies units. Serves as personnel area expert for the departments supported by the Yellow Cluster (Center for Mind and Brain, Philosophy, Psychology, Science & Technology Studies and Center for Science & Innovation Studies.)Responsible for management of all personnel policy and practice. Determines eligibility of all academic titles. Manages, assigns, and analyzes review of all academic actions including recruitments, appointments, merits, promotions, appraisals, leaves, changes in status, salary adjustments, and appeals for merits, promotions, and appraisals. Provides policy interpretation and recommends solutions in resolving sensitive personnel issues. Responsible for personnel, payroll, and visa actions. Serves as final review on all actions prior to escalating to Dean's office. Leads and manages the graduate team, prepares supplemental teaching budgets, and manages the IPA system for the cluster. Supervises staff in the Academic/Staff Personnel and Graduate Program units; recruits, interviews, selects, trains, and evaluates performance. Serves as Backup to the CAO in areas of Academic Personnel, Staff Personnel, and Graduate Studies.

Job Summary

Under the general direction of the Chief Administrative Officer (CAO), Department Chairs, and Program Directors, provide leadership and analytical support for the Academic/Staff Personnel Unit and the Graduate Studies Unit in a large and diverse administrative cluster. Responsible for managing all aspects of the Academic/Staff Personnel and Graduate Studies units. Serves as personnel area expert for the departments supported by the Yellow Cluster (Center for Mind and Brain, Philosophy, Psychology, Science & Technology Studies and Center for Science & Innovation Studies.)Responsible for management of all personnel policy and practice. Determines eligibility of all academic titles. Manages, assigns, and analyzes review of all academic actions including recruitments, appointments, merits, promotions, appraisals, leaves, changes in status, salary adjustments, and appeals for merits, promotions, and appraisals. Provides policy interpretation and recommends solutions in resolving sensitive personnel issues. Responsible for personnel, payroll, and visa actions. Serves as final review on all actions prior to escalating to Dean's office. Leads and manages the graduate team, prepares supplemental teaching budgets, and manages the IPA system for the cluster. Supervises staff in the Academic/Staff Personnel and Graduate Program units; recruits, interviews, selects, trains, and evaluates performance. Serves as Backup to the CAO in areas of Academic Personnel, Staff Personnel, and Graduate Studies.

Apply By Date

September 11, 2026

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and/or equivalent experience/training.
• At least 1 year of experience managing HR talent and projects, including planning and coordinating assignments, performing multiple tasks, adapting to changing priorities, meeting deadlines and maintaining a high level of productivity and efficiency.
• Experience with financial administration, budget management, and developing and forecasting budgets.
• Knowledge of and experience applying complex policy documents, labor agreements, government employment requirements and regulations (e.g. Worker's Comp, ADA, FMLA, Affimative Action), and related material.
• Analytical and problem‑solving skills to identify/anticipate problems; to analyze data/information; to recommend and develop action plans; and to implement recommendations.
• Demonstrated commitment to fostering teamwork, collaboration, and mutual respect in a working and learning environment.

Preferred Qualifications

• Experience creating and maintaining financial spreadsheets and reports.
• Experience working with sensitive information and documents.
• Experience in academic and staff personnel administration in a higher education institution.
• Experience in graduate studies and graduate student employees and compensation.

Key Responsibilities

• 60% - Management/Leadership of Academic Personnel & Grad Program Units
• 30% - Financial Administration, Planning and Other Duties
• 10% - Staff Personnel Coordination

Department Overview

The Yellow Cluster (YC) provides administrative support for instructional and research activities to the Center for Mind and Brain (CMB), the Center for Science and Innovation Studies (CSIS), and the following departments: Philosophy (PHI), Psychology (PSC), and Science and Technology Studies (STS). The centers and departments offer two graduate programs, which support around 150 students, and four undergraduate major programs with nine emphases in both BA & BS degrees, which support around 3300 students. Yellow Cluster and its related departments and centers consist of ~600 employees encompassing a wide diversity of academic and staff positions, including ~70 PI/faculty, 1 SOE, 1 Continuing Lecturer, ~16 Unit 18 Lecturers, 1 Adjunct Prof, 3 Specialists, ~16 Jr. Specialists, ~7 Project Scientists, ~15 Postdoctoral Scholars, ~36 Associate In Lecturers, ~350 TAs/Readers annually, 2 Professional Researchers, 23 Undergraduate Student Assistants, ~1 STE Lab/SRA hires annually, 5 Chairs/Directors, ~10 Visiting Professors, ~11 Without Salary Academic appointments, 1 CAO, and ~20 administrative and research staff. The Cluster's annual expenses average $27.3M/annually. Yellow Cluster offices are located on campus in Young Hall and Social Sciences and Humanities and off campus in two buildings in Cousteau Court.

POSITION INFORMATION

• Salary or Pay Range: $71,600.00 - $127,800.00/year
• Salary Frequency: Annual
• Salary Grade: 21
• UC Job Title: HR SUPV 1
• UC Job Code: 007699
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M - F 8:00AM - 5:00PM
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee’s lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Work in a demanding environment with multiple competing deadlines and frequent interruptions. Work flexible hours and overtime during evenings, weekends and - holidays to meet operational needs. May require working in an environment where animals are used in research.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks