Study Abroad Program Coordinator (STDT SVC ADVISOR 3 SV)

University of California, Davis; Davis (CA); On-site; USD 59,000 - 104,000; Full time

Benefits offered by this job

Excellent benefits

Pension plans

Paid time off

Job summary

UC Davis Global Affairs seeks a Staff Advisor to coordinate administration of faculty-led study abroad programs, including Summer and Internships, and other Global Learning Hub travel initiatives. The role collaborates with faculty, vendors, and programs, handling budgets, contracts, and risk management, while guiding students and families through pre-departure and re-entry processes.

The position emphasizes marketing, enrollment management, and health and safety planning, with campus-wide

Qualifications

• Professional experience in international education with policy knowledge.
• Experience using university counseling techniques to advise students.
• Experience developing student marketing and engagement strategies.
• Strong organizational skills and attention to detail.
• Knowledge of safety, security and health issues for study abroad.
• Understanding advising and program development principles in international education.
• Ability to present to diverse groups including students and families.

Responsibilities

• Program development and coordination for faculty-led study abroad.
• Comprehensive advising to students and families before and after travel.
• Marketing and outreach to recruit students for programs.
• Collaboration and professional development with colleagues.

Skills

International education experience

Student advising

Marketing & recruitment

Organization & planning

Safety & health knowledge

Advising theories & practices

Public speaking

Vendor relationship management

Tools

Database management

Website maintenance

Job description

Job Summary

Under general supervision of the, Manager, Study and Intern Abroad and in consultation with the Director of Global Study and the Faculty Director of Academic Programs, coordinate the overall administration of UC Davis faculty-led programs (e.g., Summer, Summer Internships Quarter, etc.), and/ or any other Global Learning Hub travel programs. Staff may be assigned to different program portfolios as determined by workloads and strategic planning. Develop and coordinate programs in collaboration with faculty, including work with international vendors and program providers, budget projections, contracts and payments review and submissions, facilitate/lead programs marketing and outreach, enrollment management, and health, safety and logistics planning and emergency response. Manage a comprehensive program of advising, information and guidance to students interested in study abroad and their families/caregivers. Support students' pre-departure and re-entry advising and reflection. #CA-AR

Job Summary

Under general supervision of the, Manager, Study and Intern Abroad and in consultation with the Director of Global Study and the Faculty Director of Academic Programs, coordinate the overall administration of UC Davis faculty-led programs (e.g., Summer, Summer Internships Quarter, etc.), and/ or any other Global Learning Hub travel programs. Staff may be assigned to different program portfolios as determined by workloads and strategic planning. Develop and coordinate programs in collaboration with faculty, including work with international vendors and program providers, budget projections, contracts and payments review and submissions, facilitate/lead programs marketing and outreach, enrollment management, and health, safety and logistics planning and emergency response. Manage a comprehensive program of advising, information and guidance to students interested in study abroad and their families/caregivers. Support students' pre-departure and re-entry advising and reflection. #CA-AR

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Professional experience in the field of international education, including working knowledge of institutional policies, risk management, cross-cultural concepts and principles of good practice with regard to academic programs abroad.


• Experience using specialized counseling skills in a university environment to advise and inform individual students.


• Experience developing and implementing student marketing and engagement strategies including evaluation of these strategies related to student recruitment.


• Demonstrated organizational skills and attention to detail.


• Knowledge of safety, security and health issues that affect students participating in study abroad programs.


• Knowledge of theories, principles, objectives, policies and procedures related to advising and program development in the context of international education.


• Interpersonal and communication skills (including public speaking and large presentations) to present information to diverse groups of students, parents, staff, faculty and administrators in a variety of settings.

Preferred Qualifications

• Experience with budgeting, prioritizing tasks, and executing contracts/projects within given deadlines.


• Experience communicating and collaborating with local and international vendors.


• Experience living, studying and/or working abroad.


• Skills using computer systems including database management and web site maintenance.


• Demonstrated commitment to supporting diversity, equity, and inclusion.


• Knowledge about a wide variety countries and cultures.


• Knowledge of the academic, cultural and development components of UC and non-UC study abroad programs in order to market and promote programs and to counsel students on appropriate study abroad options.


• Familiarity with international political, social and cultural issues as they pertain to educational exchange.


• Familiarity with regional and national study abroad networks and resources.

Key Responsibilities

• 55% - Program Development and Coordination


• 20% - Comprehensive Advising


• 20% - Marketing and Outreach


• 5% - Collaboration and Professional Development

Department Overview

Global Affairs brings the world to UC Davis, welcoming more than 10,000 international students, scholars and leaders, and hosting programs that inspire global curiosity, understanding and engagement. Compelled by the valuable outcomes of thinking globally, we make transformative opportunities a reality by supporting the thousands of students and faculty learning and researching globally, and by facilitating collaborations that tackle the world's most pressing challenges through more than 150 global partnerships. Putting our vision of a UC Davis community that engages, thrives, and leads in this interconnected world into action, Global Affairs is in pursuit of an ambitious goal: Global Education for All.

POSITION INFORMATION

• Salary or Pay Range: $58,800.00/yr. - $104,370.00/yr. (Dept. budgeted range: $58,800.00/yr. - $75,000.00/yr. Commensurate with experience)


• Salary Frequency: Annual


• Salary Grade: STEPS


• UC Job Title: STDT SVC ADVISOR 3 SV


• UC Job Code: 005156


• Number of Positions: 1


• Appointment Type: Staff: Career


• Percentage of Time: 100


• Shift (Work Schedule): M - F 8 AM - 5 PM


• Location: Davis, CA


• Union Representation: SV - Student Service Advising Professionals


• Benefits Eligible: Y


• This position is 100% on-site*

*Note: Position is in-person for the first 6 months, with the flexibility for a hybrid schedule afterwards.

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs


• UC pays for dental and vision coverage for you and your family


• Retirement plans for eligible employees including Pension and other Retirement Saving Plans


• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity


• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees


• Lactation Support Program and Family Care discounts and resources


• Employee Well-being resources and programming to support thriving in all aspects of employee's lives


• On-site Employee Assistance Program including access to free mental health services


• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements


• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements


• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees


• Access to free professional development courses and learning opportunities for personal and professional growth


• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours


• Walking - Occasional Up to 3 Hours


• Sitting - Frequent 3 to 6 Hours


• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours


• Lifting/Carrying 26-50 lbs - Never 0 Hours


• Lifting/Carrying over 50 lbs - Never 0 Hours


• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours


• Pushing/Pulling 26-50 lbs - Never 0 Hours


• Pushing/Pulling over 50 lbs - Never 0 Hours


• Bending/Stooping - Occasional Up to 3 Hours


• Squatting/Kneeling - Occasional Up to 3 Hours


• Twisting - Occasional Up to 3 Hours


• Climbing (e.g., stairs or ladders) - Never 0 Hours


• Reaching overhead - Occasional Up to 3 Hours


• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours


• Loud noise levels - Never 0 Hours


• Marked changes in humidity or temperature - Never 0 Hours


• Microwave/Radiation - Never 0 Hours


• Operating motor vehicles and/or equipment - Never 0 Hours


• Extreme Temperatures - Never 0 Hours


• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours


• Complex problem solving/reasoning - Occasional Up to 3 Hours


• Ability to organize & prioritize - Frequent 3 to 6 Hours


• Communication skills - Frequent 3 to 6 Hours


• Numerical skills - Occasional Up to 3 Hours


• Constant Interaction - Frequent 3 to 6 Hours


• Customer/Patient Contact - Frequent 3 to 6 Hours


• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Travel to meetings, conferences and international study sites.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks