Academic Personnel Analyst I - Surgery

University of California - Los Angeles Health; Los Angeles (CA); Hybrid; USD 38,000 - 72,000; Full time

Job summary

The University of California - Los Angeles Health seeks an academic personnel analyst to manage faculty dossier preparation and general academic HR needs. Duties include CV formatting, letter solicitations, and data entry for advancement.

Collaboration with faculty and departmental staff is required in a hybrid work environment. The role also supports payroll entry, onboarding for resident physicians, graduate researchers, and faculty recruitments.

Qualifications

• Understand and apply academic HR policies and procedures.
• Know organizational policies and variances to stated policies.
• Familiar with HRMS and related software.
• Understand academic culture and departmental goals.
• Strong analytical and problem-solving abilities.
• Effective written and verbal communication.

Responsibilities

• Prepare faculty dossiers and evaluate letters.
• Coordinate payroll entry and onboarding tasks.
• Communicate with faculty and departmental staff.
• Assist with recruitments and visits.
• Handle hybrid/flex work arrangements.

Skills

HR policies

HRMS systems

Policy interpretation

Analytical skills

Communication

Education

Bachelor's degree

Job description

Description

This
academic personnel analyst position will be responsible for faculty dossier
preparation and general academic HR needs. Will be responsible for select
components of dossier preparation for academic appointees for the Department of
Surgery Academic Personnel Office. Includes CV formatting, solicitation of
intra- and extramural evaluation letters, composition of evaluator biostatements,
compiling and entering all activity on the data summary for each faculty member
up for advancement. Communicate directly with faculty members and other
relevant departmental personnel regarding teaching activity, research,
extramural funding, and professional activity. Will assist with payroll entry,
resident physician onboarding, graduate student researchers, visiting academic
appointees, faculty vacation, faculty recruitments and visits. Other duties as
assigned. This is a hybrid/flex work position.

Hourly Salary Range: $27.73- $52.35

Qualifications

Required:

• Acquiring knowledge of and ability to apply / interpret
  organization and college policies and procedures which govern academic HR.
• Acquiring knowledge of organization, college, and departmental
  formal and informal policies and procedures, and understanding of variances to
  stated policies
• Acquiring knowledge of organization's human resource management
  system (HRMS) and other related business software programs and systems
• Acquiring knowledge of unit academic culture and educational goals
  of discipline(s) served
• Analytical skills to conduct analysis and develop recommendations,
  demonstrating organizational and problem-solving skills
• Skills to communicate effectively, both verbally and in writing

Preferred:

• Bachelor's degree in related area and / or equivalent
  experience / training