Academic Personnel Analyst I - Surgery

UCLA Health; Los Angeles (CA); Hybrid; USD 58,000 - 109,000; Full time

Job summary

UCLA Health in Los Angeles seeks an Academic Personnel Analyst to manage faculty dossiers, support academic HR, and assist the Department of Surgery Academic Personnel Office. You will format CVs, solicit evaluation letters, and compile activity data for faculty for advancement.

Responsibilities include payroll entry, onboarding of residents and visiting appointees, coordinating recruitments and visits, and other duties. This is a hybrid position with onsite and remote options.

Qualifications

• Knowledge of organization and college policies governing academic HR.
• Understanding of departmental policies and variances to stated policies.
• Familiarity with HRMS and related software programs.
• Knowledge of academic culture and educational goals of the discipline.
• Analytical skills to conduct analysis and make recommendations.
• Strong written and verbal communication abilities.

Responsibilities

• Prepare faculty dossiers for academic appointments and HR needs.
• Solicit intra- and extramural evaluation letters and format CVs.
• Compile activity data for faculty up for advancement.
• Coordinate with faculty and department staff on teaching, research, and activity.
• Assist with payroll entry and onboarding of residents and visiting appointees.
• Support faculty recruitment and visits and other duties.

Skills

Analytical skills

Written & verbal communication

Policy interpretation

HR knowledge

Education

Bachelor's degree or equivalent experience

Tools

HRMS

Business software

Job description

Onsite or Remote

Flexible Hybrid

Work Schedule

Monday-Friday 8am-5pm; hours may vary.

Posted Date

05/18/2026

Salary Range: $27.73 - 52.35 Hourly

Employment Type

Duration

Indefinite

Job #

30214

Primary Duties and Responsibilities

This academic personnel analyst position will be responsible for faculty dossier preparation and general academic HR needs. Will be responsible for select components of dossier preparation for academic appointees for the Department of Surgery Academic Personnel Office. Includes CV formatting, solicitation of intra- and extramural evaluation letters, composition of evaluator biostatements, compiling and entering all activity on the data summary for each faculty member up for advancement. Communicate directly with faculty members and other relevant departmental personnel regarding teaching activity, research, extramural funding, and professional activity. Will assist with payroll entry, resident physician onboarding, graduate student researchers, visiting academic appointees, faculty vacation, faculty recruitments and visits. Other duties as assigned. This is a hybrid/flex work position.

Hourly Salary Range: $ 27.73 - $ 52.35

Job Qualifications

Required:

• Acquiring knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR.
• Acquiring knowledge of organization, college, and departmental formal and informal policies and procedures, and understanding of variances to stated policies
• Acquiring knowledge of organization's human resource management system (HRMS) and other related business software programs and systems
• Acquiring knowledge of unit academic culture and educational goals of discipline(s) served
• Analytical skills to conduct analysis and develop recommendations, demonstrating organizational and problem-solving skills
• Skills to communicate effectively, both verbally and in writing

Preferred:

• Bachelor's degree in related area and / or equivalent experience / training

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.