Academic Human Resources Analyst 3

University of California; Los Angeles, Northern (CA, KY); Hybrid; USD 75,000 - 157,000; Full time

Job summary

University of California, Los Angeles (UCLA) is seeking an Academic Personnel Analyst 3 in the Department of Medicine, VA Division, to advise on academic personnel policies and ensure compliance with UC, UCLA, DGSOM and department requirements.

The role manages academic appointments and dossiers, recruitment processes, payroll actions, and credentialing, while supporting faculty, leadership and staff on a wide range of personnel matters with strict confidentiality.

Qualifications

• Bachelor’s Degree in Human Resources or equivalent required.
• 4–6 years of subject matter expertise in academic personnel.
• Strong knowledge of UC-wide Academic Personnel Policies (APM) and bargaining contracts.
• Familiarity with department bylaws and compensation plans.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Manage academic appointments, advancements, dossiers, reviews, and related actions.
• Oversee academic recruitments, search waivers, exemptions, and related processes.
• Oversee payroll, salary actions, time reporting, UCPath transactions, onboarding and separations.
• Advise faculty and managers on policies, benefits, and leave.
• Coordinate credentialing, visas, and compliance for academic personnel.
• Provide training and support to faculty, leadership, and staff.

Skills

Academic Personnel

Policies & Compliance

Communication Skills

Confidentiality

Education

Bachelor's Degree in Human Resources or equivalent

Tools

UCPath Transactions

Documentation Management

Job description

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Onsite or Remote

Fully On-Site

Work Schedule

Monday through Friday; 8:00am to 5:00pm

Posted Date

08/10/2026

Salary Range: $6725 - 14041.67 Monthly

Employment Type

Duration

indefinite

Job #

32151

Primary Duties and Responsibilities

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The Academic Personnel Analyst 3 manages academic personnel activities for the Department of Medicine, VA Division. Serving as a subject matter expert, the incumbent provides guidance on academic personnel policies and procedures, ensuring compliance with UC, UCLA, DGSOM, and departmental requirements while supporting faculty, leadership, and staff on a wide range of personnel matters. Key Responsibilities:

• Academic Personnel & Dossiers: Manage academic appointments, advancements, dossiers, academic reviews, and related personnel actions.
  
• Academic Recruitment: Manage academic recruitments, search waivers, exemptions, and related recruitment processes.
  
• Payroll & Personnel Administration: Oversee academic payroll, salary actions, time reporting, UCPath transactions, onboarding, and separations.
  
• Employee Relations, Benefits & Leave: Advise faculty and managers on personnel policies, labor relations, benefits, leave administration, and related employee matters.
  
• Credentialing, Visas & Compliance: Coordinate credentialing, privileging, visas, special licensing, outside professional activities, and academic personnel compliance.
  
• Departmental Support: Serve as a subject matter expert to faculty, leadership, and staff while providing training and supporting departmental initiatives and process improvements.
  

Salary: $6,725 - $14,041.67 monthly

Job Qualifications

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Required:

• Bachelor’s Degree in Human Resources or equivalent combination of education and experience
  
• 4-6 years of subject matter expertise
  
• Thorough knowledge of UC-wide Academic Personnel Policies (APM) and bargaining union contracts, and the procedures and practices that govern academic personnel administration.
  
• Thorough knowledge of local, i.e. DGSOM and/or department, voting and compensation plan bylaws, and the procedures and practices that govern academic personnel administration.
  
• Thorough knowledge of Compensation Plan bylaws including Outside Professional Activities and the procedures and practices that govern these.
  
• Adept in handling sensitive information and / or situations and maintaining strict confidentiality.
  
• Adept in meeting deadlines despite frequent interruptions.
  
• Excellent oral and written communication skills to effectively relay and obtain information, explain policies and procedures, and establish and maintain cooperative working relationships with diverse audiences, including faculty, staff, and students.
  
• Thorough knowledge of benefits and retirement programs, preferably in a university environment;
  
• Ability to support VA Faculty/Staff by accessing documents on VAs servers via additional appointment. - “VA Without Compensation (WOC)".
  

As a condition of employment
, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
Current/former UC employees are subject to a personnel file review.