Academic Operations & Data Specialist

Mainstreet Daily News; Gainesville, Northern (FL, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Santa Fe College’s One Stop is an integrated enrollment services department that supports Admissions, Advising, Financial Aid, Records, Student Financial Services and Registration, delivering in-person and online services to students.

The role involves routine administrative tasks, calendar management, communications, data entry, budgeting, travel support, hiring support, and event coordination aimed at maintaining efficient office operations and compliant recordkeeping.

Qualifications

• High school diploma or equivalent with two years of experience.
• Criminal background check required.

Responsibilities

• Greets visitors and answers phones following college policies.
• Manages calendars and coordinates meetings; arranges travel logistics.
• Performs data entry, drafts and edits correspondence and reports.
• Prepares reports, summaries, and responds to inquiries using data tools.
• Maintains accurate databases, records, and confidentiality.
• Organizes meetings and events, tracks attendance, minutes, and logistics.
• Supports payroll and timesheet verification as applicable.
• Assists with hiring processes and purchasing.
• Monitors expenditures and supports budget development and reporting.
• Works with internal and external stakeholders and maintains web presence as needed.
• Ensures FERPA compliance and confidentiality in all duties.

Skills

Multi-cultural environment

Adaptability to Change

Communication

Critical Thinking

Customer Service

Detail Oriented

Ethics

Organization & Time Management

Problem Solving

Team Orientation

Relationship Management

Results Orientation

Systems & Software

Multi-task

Education

High school diploma or equivalent

Two years experience or equivalent

Tools

Microsoft Office

Job description

Santa Fe College’s One Stop is an integrated enrollment services department that supports Admissions, Advising, Financial Aid, Records, Student Financial Services and Registration, delivering in-person and online services to students.

The role involves routine administrative tasks, calendar management, communications, data entry, budgeting, travel support, hiring support, and event coordination aimed at maintaining efficient office operations and compliant recordkeeping.