Academic Admin Assistant for Nursing & Academic Affairs

HCI College; Fort Lauderdale (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

HCI College is seeking an Academic Administrative Assistant to support the Director of Nursing and the academic team. This onsite role at our Fort Lauderdale campus coordinates onboarding, maintains faculty records, and handles day-to-day office tasks with professionalism.

The ideal candidate has a High School diploma or GED, 2 years of administrative experience, and strong Microsoft Office skills, plus a commitment to ethics and discretion.

Qualifications

• A high level of organizational skills and the ability to multitask is needed.
• Computer literacy skills including functional knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Teams, Outlook, etc.).
• A willingness to follow high ethical standards.
• Discretion and trustworthiness: you may be privy to confidential information.

Responsibilities

• Assist the Director of Nursing and the Dean of Academic Affairs as needed.
• Schedule meetings and interviews.
• Coordinate with the Dean of Academic Affairs on new faculty onboarding and orientation.
• Collect and maintain documents during the onboarding process with new faculty.
• Maintain instructor licensures and certifications.
• Maintain all faculty documents and files.
• Participate in student orientation and graduation.
• Assist students with various needs.
• Day-to-day office management and support.
• Attend staff and faculty meetings.
• Record and distribute minutes or other records for meetings.
• Maintain regular and reliable attendance.
• Comply with all governmental regulations and standards of accreditation.
• Perform other duties and responsibilities as assigned.

Skills

Organizational skills

Multitasking

Discretion & ethics

Communication

Education

High School Diploma/GED

Associate’s degree (preferred)

Tools

Microsoft Office

Job description

HCI College is seeking an Academic Administrative Assistant to support the Director of Nursing and the academic team. This onsite role at our Fort Lauderdale campus coordinates onboarding, maintains faculty records, and handles day-to-day office tasks with professionalism.

The ideal candidate has a High School diploma or GED, 2 years of administrative experience, and strong Microsoft Office skills, plus a commitment to ethics and discretion.