Academic Operations & Advising Assistant

University Of Florida; Gainesville (FL); On-site; USD 30,000 - 34,000; Full time

Job summary

The University of Florida is seeking an Academic Assistant II on Main Campus in Gainesville, FL. The role supports undergraduate advising, student services, and scholarship processes, with emphasis on documentation, FERPA compliance, and departmental events.

Responsibilities include updating Canvas pages, automating forms, managing schedules, generating reports, and providing front-desk support as needed. The position offers hourly pay of $22.00–$25.00 and is full-time staff.

Qualifications

• High school diploma or equivalent with three years of relevant experience.
• Strong verbal and written communication; maintain confidentiality.
• Experience with advising or student services preferred.

Responsibilities

• Academic Advising and Student Services Support: Responds independently to undergraduate advising emails and general student inquiries.
• Academic Operations, Process Automation, and Records Management: Maintains and updates the ECE Undergraduate Canvas page with announcements, advising resources, deadlines, forms, and registration information.
• Scheduling and Administrative Coordination: Develops and maintains semester scheduling matrices and coordinates the Academic Support Services Manager's schedule.
• Office Operations: Backup receptionist when needed and supports departmental events and committees.
• Other Duties: Performs other related duties as assigned.

Skills

Communication skills

Interpersonal skills

Office software proficiency

Education

High school diploma or equivalent

3 years of relevant experience

Tools

Student Admin / Campus Solutions

WordPress

Canvas

TEAMS

Salesforce

Qualtrics

DocuSign

Microsoft 365

Adobe Acrobat

Excel

Job description

The University of Florida is seeking an Academic Assistant II on Main Campus in Gainesville, FL. The role supports undergraduate advising, student services, and scholarship processes, with emphasis on documentation, FERPA compliance, and departmental events.

Responsibilities include updating Canvas pages, automating forms, managing schedules, generating reports, and providing front-desk support as needed. The position offers hourly pay of $22.00–$25.00 and is full-time staff.