Academic Operations & Adjunct Hiring Specialist

Eastern University; Chesterbrook (PA); On-site; USD 27,552,000 - 38,573,000; Part time

Job summary

Eastern University in Chesterbrook, PA is seeking a part-time Academic Personnel Coordinator to provide oversight and operational support for adjuncts and hiring procedures, reporting to the Manager of Academic Operations and Personnel. The role assists the Provost and Deans to ensure academic success.

Responsibilities include managing new hire procedures for adjuncts and faculty teaching assistants, updating credentials in university systems, coordinating with HR, Payroll and AP, and tracking

Qualifications

• Bachelor’s degree required.
• Experience in academic administration in higher education preferred.
• Ability to multi-task, with strong attention to detail and accuracy essential.
• Demonstrates problem-solving skills.
• Excellent written, oral communication and math skills.
• Strong computer skills required; Excel, Google Sheets and Workday experience preferred.

Responsibilities

• Manage new hire procedures for adjuncts and faculty teaching assistants including monitoring academic standards and requirements, processing and maintaining official electronic files.
• Communicate with new hires and relevant departments throughout process.
• Update and maintain relevant information, including education credentials, in university systems.
• Coordinate with HR, Payroll and AP departments regarding documents for set up of new hires.
• Coordinate with CTLT regarding training requirements, including FERPA and Adjunct Orientation.
• Monitor and record status of new adjunct hires and updates systems accordingly, in coordination with the CTLT Brightspace team.
• Communicate with Dean’s Offices and Program Directors regarding status.
• Maintain tracking spreadsheet for this purpose.
• Oversee classroom supplies and issues, placing orders as needed.
• Perform other related duties as assigned. Assist Provost Office as needed.
• Embodies values of caring and compassion, justice and integrity, competence and affirmation.
• Seeks to treat each member of the campus community with fairness, dignity and respect to achieve our mission.

Skills

Multitasking

Attention to detail

Problem solving

Communication skills

Customer service

Education

Bachelor’s degree

Tools

Excel

Google Sheets

Workday

Job description

Eastern University in Chesterbrook, PA is seeking a part-time Academic Personnel Coordinator to provide oversight and operational support for adjuncts and hiring procedures, reporting to the Manager of Academic Operations and Personnel. The role assists the Provost and Deans to ensure academic success.

Responsibilities include managing new hire procedures for adjuncts and faculty teaching assistants, updating credentials in university systems, coordinating with HR, Payroll and AP, and tracking