Coordinator of Academic Operations and Personnel

Palmer Theological Seminary of Eastern University; Saint Davids (PA); On-site; USD 28,000 - 34,000; Part time

Job summary

Palmer Theological Seminary of Eastern University in Saint Davids, PA, seeks a part-time Academic Operations Coordinator to oversee adjuncts, teaching assistants, and hiring procedures while supporting the Provost and Deans.

You will manage new hire documentation, update credentials in university systems, coordinate with HR, Payroll, and CTLT on training and FERPA, and ensure smooth operation of academic programs with strong attention to detail and customer service.

Qualifications

• Bachelor's degree required.
• Experience in academic administration in higher education preferred.
• Ability to multi-task, with strong attention to detail and accuracy essential.
• Demonstrates problem-solving skills.
• Excellent written, oral communication and mathematic skills.
• Strong computer skills required; Excel, Google Sheets and Workday experience preferred.
• Must demonstrate initiative and strong work ethic.
• Proven team player with excellent customer service skills.

Responsibilities

• Manage new hire procedures for adjuncts and faculty teaching assistants including monitoring academic standards and requirements, processing and maintaining official electronic files.
• Communicate with new hires and relevant departments throughout process.
• Update and maintain relevant information, including education credentials, in university systems.
• Coordinate with HR, Payroll and AP departments regarding documents for set up of new hires.
• Coordinate with CTLT regarding training requirements, including FERPA and Adjunct Orientation.
• Communicate information with new hires and associated departments.
• Monitor and record status of new adjunct hires and update systems accordingly, in coordination with the CTLT Brightspace team.
• Communicate with Dean's Offices and Program Directors regarding status.
• Maintain tracking spreadsheet for this purpose.
• Monitor and respond to EU Courses and Academic Operations email.
• Monitor and update contract confirmations in the university systems.
• Crosstrain with adjunct and FTA contracting processes.
• Oversee classroom supplies and issues, placing orders as needed, etc.
• Perform other related duties as assigned. Assist Provost Office as needed.
• Embodies values of caring and compassion, justice and integrity, competence and affirmation. Seeks to treat each member of the campus community with fairness, dignity and respect seeking a spirit of unity and harmony as we join together to achieve our common mission.

Skills

Attention to detail

Communication skills

Problem-solving

Multi-tasking

Team player

Customer service

Education

Bachelor's degree

Tools

Excel

Google Sheets

Workday

Job description

Reporting to the Manager of Academic Operations and Personnel, this position provides academic personnel oversight and operational support to the academic division of the university. With a primary focus on adjuncts and hiring procedures, this position supports the Provost and the Deans to assure academic success.

• Manage new hire procedures for adjuncts and faculty teaching assistants including monitoring academic standards and requirements, processing and maintaining official electronic files. Communicate with new hires and relevant departments throughout process.
• Update and maintain relevant information, including education credentials, in university systems.
• Coordinate with HR, Payroll and AP departments regarding documents for set up of new hires.
• Coordinate with CTLT regarding training requirements, including FERPA and Adjunct Orientation. Communicate information with new hires and associated departments.
• Monitor and record status of new adjunct hires and update systems accordingly, in coordination with the CTLT Brightspace team. Communicate with Dean's Offices and Program Directors regarding status. Maintain tracking spreadsheet for this purpose.
• Monitor and respond to EU Courses and Academic Operations email.
• Monitor and update contract confirmations in the university systems.
• Crosstrain with adjunct and FTA contracting processes.
• Oversee classroom supplies and issues, placing orders as needed, etc.
• Perform other related duties as assigned. Assist Provost Office as needed.
• Embodies values of caring and compassion, justice and integrity, competence and affirmation. Seeks to treat each member of the campus community with fairness, dignity and respect seeking a spirit of unity and harmony as we join together to achieve our common mission.

Status: Staff, Part-time, 20 hours/week, 12 months per year.

• Bachelor's degree required.
• Experience in academic administration in higher education preferred.
• Ability to multi-task, with strong attention to detail and accuracy essential.
• Demonstrates problem-solving skills.
• Excellent written, oral communication and mathematic skills.
• Strong computer skills required; Excel, Google Sheets and Workday experience preferred.
• Must demonstrate initiative and strong work ethic.
• Proven team player with excellent customer service skills.