Academic Office Support Staff

Virginia's Community College System; Richmond (VA); On-site; USD 23,000 - 28,000; Part time

Job summary

The J. Sargeant Reynolds Community College seeks an Academic Office Support Staff member for the School of Business, Humanities, and Public Service. You will perform general office tasks (reception, mail, copying, filing) and provide support for SBHS projects and events.

Responsibilities include electronic file maintenance, record retention, and secretarial support for SBHS Admin and Deans as needed; this is a part-time, on-site role with an hourly pay range of $17.00–$20.70.

Qualifications

• Working knowledge of office practices and procedures; data entry and data processing, file maintenance, record retention, and customer service practices and principles.
• Demonstrated ability to work independently; to complete assignments within required timeframes; and effectively utilize organizational skills.
• Demonstrated ability to communicate effectively, orally, and in writing.
• Proficiency in current software programs to include Microsoft Office and/or Google Suite.
• Clerical experience in a busy office environment.

Responsibilities

• The Academic Office Support Staff will provide office and administrative support functions for students, faculty, and staff of the School of Business, Humanities, and Public Service.
• Duties to include general office support activities (office receptionist, opening and distributing mail, copying/scanning, filing, etc.); electronic file maintenance and record retention; providing assistance for SBHS projects, events, and training activities; and providing secretarial support for the SHSS Admin and Deans as needed.

Skills

Data entry

Customer service

Communication skills

Office practices

Tools

Microsoft Office

Google Workspace

Job description

Working Title Academic Office Support Staff Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 283W0619 Agency J. Sargeant Reynolds Community College Division J. Sargeant Reynolds Community College (Div) Work Location Henrico - 087 Hiring Range Salary commensurate with experience. Hiring range is $17.00-$20.70/hourly. Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Monday-Friday; as scheduled by supervisor.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

Sensitive Position No Job Description

Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.

The Academic Office Support Staff will provide office and administrative support functions for students, faculty, and staff of the School of Business, Humanities, and Public Service. Duties to include general office support activities (office receptionist, opening and distributing mail, copying/scanning, filing, etc.); electronic file maintenance and record retention; providing assistance for SBHS projects, events, and training activities; and providing secretarial support for the SHSS Admin and Deans as needed.

KSA's/Required Qualifications

• Working knowledge of office practices and procedures; data entry and data processing, file maintenance, record retention, and customer service practices and principles.
• Demonstrated ability to work independently; to complete assignments within required timeframes; and effectively utilize organizational skills.
• Demonstrated ability to communicate effectively, orally, and in writing.
• Proficiency in current software programs to include Microsoft Office and/or Google Suite.
• Clerical experience in a busy office environment.

Additional Considerations

• Previous experience in an academic office or a similar office environment.

Operation of a State Vehicle

No Supervises Employees No Required Travel.

Travel between campuses as needed.

Posting Number WGE_3461P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 09/16/2026 Job Close Date 10/02/2026 Open Until Filled Agency Website www.reynolds.edu Contact Name Email [e-mail] Phone Number

Background Check Statement Disclaimer The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/100277