Academic Office Support Staff

Virginia Community Colleges; Virginia (MN); Hybrid; USD 23,000 - 28,000; Part time

Job summary

J. Sargeant Reynolds Community College seeks an Academic Office Support Staff member to provide essential office and administrative support for students, faculty, and staff in the School of Business, Humanities, and Public Service.

You will handle general office duties (reception, mail, copying/scanning, filing), maintain electronic files, and support SBHS projects and events. May assist SHSS deans and administrators as needed.

Qualifications

• Working knowledge of office practices and procedures; data entry and data processing, file maintenance, record retention, and customer service practices and principles.
• Demonstrated ability to work independently; to complete assignments within required timeframes; and effectively utilize organizational skills.
• Demonstrated ability to communicate effectively, orally, and in writing.
• Proficiency in current software programs to include Microsoft Office and/or Google Suite.
• Clerical experience in a busy office environment.

Responsibilities

• The Academic Office Support Staff will provide office and administrative support functions for students, faculty, and staff of the School of Business, Humanities, and Public Service.
• Duties include general office support activities (office receptionist, opening and distributing mail, copying/scanning, filing, etc.); electronic file maintenance and record retention; assisting SBHS projects, events, and training activities; and secretarial support for SHSS Admin and Deans as needed.
• May be required to perform other duties as assigned; may assist the agency or state government in emergencies.

Skills

Office practices

Data entry

Customer service

Independent work

Time management

Oral and written communication

Microsoft Office / Google Suite

Clerical experience

Tools

Microsoft Office

Google Suite

Job description

Please see Special Instructions for more details.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Posting Summary

Working Title

Working Title Academic Office Support Staff

Role Title

Role Title Admin and Office Spec III

Role Code

Role Code 19013-SW

FLSA

FLSA Nonexempt

Pay Band

Pay Band 03

Position Number

Position Number 283W0619

Agency

Agency J. Sargeant Reynolds Community College

Division

Division J. Sargeant Reynolds Community College (Div)

Work Location

Hiring Range

Hiring Range Salary commensurate with experience. Hiring range is $17.00-$20.70/hourly.

Emergency/Essential Personnel No

EEO Category

EEO Category 6-Administrative Support

Full Time or Part Time

Full Time or Part Time Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Monday-Friday; as scheduled by supervisor.

Sensitive Position

Sensitive Position No

Job Description

Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.

The Academic Office Support Staff will provide office and administrative support functions for students, faculty, and staff of the School of Business, Humanities, and Public Service. Duties to include general office support activities (office receptionist, opening and distributing mail, copying/scanning, filing, etc.); electronic file maintenance and record retention; providing assistance for SBHS projects, events, and training activities; and providing secretarial support for the SHSS Admin and Deans as needed.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Working knowledge of office practices and procedures; data entry and data processing, file maintenance, record retention, and customer service practices and principles.
• Demonstrated ability to work independently; to complete assignments within required timeframes; and effectively utilize organizational skills.
• Demonstrated ability to communicate effectively, orally, and in writing.
• Proficiency in current software programs to include Microsoft Office and/or Google Suite.
• Clerical experience in a busy office environment.

Additional Considerations

• Previous experience in an academic office or a similar office environment.

Operation of a State Vehicle

Operation of a State Vehicle No

Supervises Employees No

Required Travel

Travel between campuses as needed.

Posting Number

Posting Number WGE_3461P

Recruitment Type

Recruitment Type General Public - G

Number of Vacancies

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date

Job Open Date 09/16/2026

Job Close Date

Job Close Date 10/02/2026

Agency Website

Agency Website www.reynolds.edu

Contact Name

Email

Email [e-mail]

Phone Number

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*).

• * Do you have a high school diploma or the equivalent?
  • yes
  • no