Academic Medical Events Coordinator

Stanford University; Palo Alto (CA); Presencial; USD 65.000 - 85.000; Jornada completa

Descripción de la vacante

Stanford University’s Department of Anesthesiology, Perioperative and Pain Medicine seeks a Grand Rounds Administrator to plan and execute Stanford events, manage logistics, registrations, speaker coordination, CME documentation, evaluations, vendor contracts, recordings, and budget tracking. The role supports weekly lectures and large-scale education events with faculty, staff, and students.

The prime candidate has an Associate degree with 3 years’ experience and a track record of running large

Formación

• Demonstrated success planning events.
• Ability to work both independently and as part of a team.
• Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
• Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
• Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
• Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
• Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

Responsabilidades

• Design, plan, implement, and coordinate customized events.
• Evaluate and select vendors and providers of services considering stakeholder requests and requirements.
• Serve as a member of an events team, and contribute in a wide variety of functional areas including decisions around budget allocation, event logistics and facilities.
• Consult with stakeholders to determine objectives and requirements.
• Inspect event facilities to ensure they conform to the event needs.
• Manage accounting operations relating to registration, including daily accounting procedures and reports, final monetary summaries, and/or account transfers.
• May serve as project leader on smaller scale events, coordinating teams that plan, implement, and manage all aspects of events or manage program elements of larger scale events.
• Utilize and/or maintain complex databases. May use specialized event planning software.
• May inspect event facilities for maintenance, janitorial and fire safety issues.

Conocimientos

Event planning

Project management

Vendor coordination

Communication

Attention to detail

Budgeting

Team collaboration

Scheduling

Microsoft Office

Google Docs

Educación

Associate degree and three years of experience or combination of education and experience

Herramientas

None specified

Descripción del empleo

Stanford University’s Department of Anesthesiology, Perioperative and Pain Medicine seeks a Grand Rounds Administrator to plan and execute Stanford events, manage logistics, registrations, speaker coordination, CME documentation, evaluations, vendor contracts, recordings, and budget tracking. The role supports weekly lectures and large-scale education events with faculty, staff, and students.

The prime candidate has an Associate degree with 3 years’ experience and a track record of running large