Grand Rounds Coordinator

Columbia University in the City of New York; New York (NY); Presencial; USD 34.000 - 42.000; Jornada completa

Descripción de la vacante

Columbia University in the City of New York is seeking a Grand Rounds Coordinator for the Department of Psychiatry's Education division. The role plans, organizes, and executes Grand Rounds and related educational programming, coordinating speakers, scheduling, CME compliance, and AV/logistics to ensure high-quality academic experiences for trainees and faculty.

Reporting to the Vice Chair of Education, you will manage travel, accommodations, honoraria, and reimbursements, maintain records, and

Formación

• Bachelor's degree or equivalent in education and experience.
• Strong organizational and project management skills with ability to coordinate multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Outlook, Excel, and financial/payment systems.

Responsabilidades

• Coordinates speaker recruitment, invitations, and travel, arranging lodging and hospitality, and assisting with honoraria and reimbursements.
• Manages the Grand Rounds calendar and weekly scheduling with leadership; reviews upcoming presentations and identifies improvements.
• Collects CME forms, attendance, records; liaises with the CME Office to ensure compliance with standards.
• Coordinates catering for weekly Grand Rounds and trainee luncheons within budget.
• Collaborates with AV/IT and Communications to publicize announcements.
• Performs related duties as assigned.

Conocimientos

Organizational skills

Project management

Communication skills

Microsoft Office

Educación

Bachelor's degree or equivalent

Herramientas

Outlook

Excel

Database management

Virtual meeting platforms

Descripción del empleo

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 20
• Standard Work Schedule:
• Building:
• Salary Range: $37,888 - $37,888

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Position serves as the Grand Rounds Coordinator for the Department of Psychiatry's Division of PsychiatricEducation, reporting to the Vice Chair of Education. It is responsible for planning, organizing, and executingthe department's Grand Rounds and related educational programming, including speaker coordination,scheduling, CME accreditation compliance, and AV/logistics management. The position ensures trainees andfaculty have consistent access to high-quality academic programming that supports the department'steaching and research mission.

Responsibilities

• Coordinates speaker recruitment, invitations, and all aspects of the speaker experience serving as primary point of contact from initial invitation through post-event follow-up,providing guidance on presentation requirements and logistics, and arranging travel,
  hotel accommodations, transportation, parking, and on-site hospitality. Assist withspeaker honoraria, travel reimbursements, vendor payments, and invoices in accordancewith Columbia University's financial policies.
• Manages the annual Grand Rounds calendar and coordinates weekly presentationscheduling in collaboration with Grand Rounds Co-Directors and departmentalleadership; meets regularly with Co-Directors to review upcoming presentations,evaluate program effectiveness, and identify opportunities for continuous improvement.
• Collects and reviews CME forms; coordinates attendance sheets and CME documentation;maintains comprehensive electronic and historical records of Grand Roundspresentations, attendance, CME documentation, and program evaluations; and serves as
  liaison with the CME Office to ensure compliance with institutional and accreditationstandards.
• Coordinate catering for weekly Grand Rounds and trainee luncheon sessions; obtainquotes, place orders, reconcile invoices, and monitor expenditures within budget.
• Collaborates with audiovisual and IT staff to ensure successful in-person, hybrid, andvirtual presentations and with the Office of Communications/Digital Content team topublicize Grand Rounds announcements.
• Performs related duties & responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience.

Preferred Qualifications

• Knowledge of university administrative processes, travel coordination, vendor payment systems, andfinancial reconciliation is preferred.
• Experience coordinating academic programs or continuing medical education (CME) initiatives within ahealthcare or higher education setting.

Other Requirements

• Must successfully complete all online system trainings requirements.
• Strong organizational and project management skills with the ability to coordinate multiple concurrentpriorities and deadlines.
• Excellent written and verbal communication skills, with the ability to interact professionally withfaculty, visiting scholars, trainees, and institutional leadership.
• Proficiency with Microsoft Office Suite, Outlook, Excel, database management, virtual meetingplatforms, and financial/payment systems.
• Demonstrated attention to detail, discretion, problem-solving skills, and ability to work independentlywhile collaborating effectively with multidisciplinary teams.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.