Academic HR Analyst: Faculty & Research Administration

UC San Diego; San Diego (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

UC San Diego's School of Biological Sciences seeks an Academic Personnel Specialist to support the Dean's office and department HR functions. You will manage file preparation for varied academic appointees, set up Interfolio cases, and ensure materials meet PPM/APM guidelines.

You will draft letters, track file status, review for accuracy, and coordinate onboarding, visa processes, payroll audits, and benefit tasks across UCPath, Cognos, Interfolio, and related systems.

Qualifications

• Bachelor's degree or equivalent experience with knowledge of academic HR.
• Ability to interpret policies and procedures governing academic HR.
• Strong analytical, organizational, and reporting capabilities.
• Excellent written and verbal communication; maintains confidentiality.
• Ability to learn and work independently with various systems (UCPath, Cognos, Interfolio, Ecotime, AP Recruit).
• Experience or familiarity with university HR policies, union contracts, and unit academic culture.

Responsibilities

• Coordinate file preparation for lecturers, adjuncts, faculty, and researchers per PPM/APM requirements.
• Set up Interfolio cases, update bio/bibs, and ensure materials are complete.
• Draft template letters, review files, track status, and follow up on missing items.
• Review, re-file, and tag documents in Dean's AP SharePoint and archive as needed.
• Enter data into trackers/databases; audit payroll records and update UCPath.
• Coordinate onboarding and visa-related tasks with International Center and Benefits.

Skills

Analytical skills

Effective communication

Confidentiality

Independent/initiative

Problem solving

Prioritization

Education

Bachelor's degree in related area

Tools

HRMS

UCPath

Cognos

Interfolio

Ecotime

AP Recruit

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

UC San Diego's School of Biological Sciences seeks an Academic Personnel Specialist to support the Dean's office and department HR functions. You will manage file preparation for varied academic appointees, set up Interfolio cases, and ensure materials meet PPM/APM guidelines.

You will draft letters, track file status, review for accuracy, and coordinate onboarding, visa processes, payroll audits, and benefit tasks across UCPath, Cognos, Interfolio, and related systems.