Academic Events & Travel Coordinator

University of Rochester; City of Rochester (NY); On-site; USD 26,000 - 36,000; Full time

Job summary

University of Rochester seeks an experienced administrator to provide financial and operational support to faculty and academic departments across the School. You will process payments, reimbursements, and purchasing requests, track expenses, and assist chairs with budgets while maintaining confidentiality.

The role requires coordinating travel logistics for guests and managing department events, both in-person and virtual.

Qualifications

• Bachelor’s degree in business administration or office management preferred.
• 2 years of event planning experience preferred.
• Experience in higher education preferred.
• Knowledge of Microsoft Office and data analysis required.
• SLATE and Zoom experience preferred; Workday experience preferred.

Responsibilities

• Provide administrative and financial support to faculty and departments.
• Process payments, reimbursements, purchasing, and budget tracking.
• Coordinate travel logistics for guests and events; support parent department activities.
• Plan and manage events, both in-person and virtual, with attention to budgets and timelines.
• Maintain confidentiality and professional relationships with faculty, staff, and students.

Skills

Strong communication skills

Data analysis

Time management

Education

Bachelor’s degree in business administration or office management

2 years of event planning experience

Tools

SLATE

Zoom

Workday

Job description

University of Rochester seeks an experienced administrator to provide financial and operational support to faculty and academic departments across the School. You will process payments, reimbursements, and purchasing requests, track expenses, and assist chairs with budgets while maintaining confidentiality.

The role requires coordinating travel logistics for guests and managing department events, both in-person and virtual.