Academic Department Operations Coordinator - Finance

University of New Mexico; Albuquerque (NM); On-site; USD 27,000 - 32,000; Full time

Benefits offered by this job

Benefits package

Tuition remission

Dependent education programs

Job summary

The University of New Mexico's Physics Astronomy Department in Albuquerque is seeking an Academic and Administrator Coordinator to act as a liaison between faculty, staff, students, and visitors, handling fiscal and administrative duties.

Responsibilities include purchasing via UNM cards and Lobo Mart, travel reimbursements, assisting with Journal Vouchers for multiple shops, hiring undergrads, coordinating seminars, time-entry, front-office supervision, and keeping daily operations running

Qualifications

• High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
• Bachelor's degree in Business, Accounting, or another related field preferred; knowledge of UNM procurement policies and procedures is a plus.

Responsibilities

• Purchase goods and services via UNM's purchasing card and web systems (Lobo Mart).
• Coordinate travel-related expenses (conferences, airfare, lodging, vehicle rentals, etc.).
• Assist Department's accountant with fiscal duties, including Journal Vouchers for the Machine Shop, Electronics Shop, and Service Centers.
• Hire undergraduate students and supervise front-office student employee.
• Coordinate seminars/meetings and manage front-office coverage; support day-to-day operations.

Skills

Customer service

Office software

Banner

Procurement policies

Communication

Education

Bachelor's degree in Business, Accounting, or related field

Tools

Microsoft Office

Banner

Job description

The University of New Mexico's Physics Astronomy Department in Albuquerque is seeking an Academic and Administrator Coordinator to act as a liaison between faculty, staff, students, and visitors, handling fiscal and administrative duties.

Responsibilities include purchasing via UNM cards and Lobo Mart, travel reimbursements, assisting with Journal Vouchers for multiple shops, hiring undergrads, coordinating seminars, time-entry, front-office supervision, and keeping daily operations running