Academic Cluster Operations Manager

Barnard College; United States; Hybrid; USD 74,000 - 81,000; Full time

Job summary

Barnard College is seeking an Academic Department Manager to oversee an academic cluster of multiple departments and provide comprehensive business support to chairs within the cluster.

The role reports to the Associate Director of Academic Administration and includes managing department assistants, coordinating with the Provost’s Office, and supervising student workers while helping plan budgets, courses, space, and events across several departments.

Qualifications

• Bachelor’s degree preferred with 5 years related experience, or two years of college with 5–7 years related experience.
• Excellent organizational ability.
• Ability to set priorities and manage competing responsibilities under pressure.
• Excellent computer skills: word processing, spreadsheets, email, and online calendaring.
• Tact and good judgment with diverse constituencies.
• Excellent verbal and written communication skills.
• Experience as an administrator.
• Experience managing an office and/or staff.
• Experience working with faculty and students in an academic environment.
• Experience transacting in Workday or another Employee Management System.

Responsibilities

• Manage Department/Program Assistants, guide career development, and direct the work of administrative assistants.
• Rationalize work assignments across the cluster.
• Serve as primary liaison with the Provost’s Office to determine training and resources for success.
• Maintain and update a process guide for department assistants with the Provost’s Office.
• Manage student workers and supervise those who support the department.
• Partner with chairs/directors on annual operating budgets and expenditures across all lines.
• Advise chairs on budget performance throughout the fiscal year and provide reports as needed.
• Assist in curricular planning, scheduling, and liaising with Columbia cognate departments, leaves, advising, contingent faculty, TAs, and graders.
• Participate in budget reviews with chairs and Provost’s budget team.
• Plan department and program assessments, accreditation exercises, and reviews.
• Support space planning discussions with the Provost’s Office and Capital Projects.
• Draft announcements and communications for department events.

Skills

Organizational skills

Prioritization

Communication skills

Tact and judgment

Administrative experience

Office management (Workday)

Education

Bachelor's degree preferred

Tools

Workday

Job description

Barnard College is seeking an Academic Department Manager to oversee an academic cluster of multiple departments and provide comprehensive business support to chairs within the cluster.

The role reports to the Associate Director of Academic Administration and includes managing department assistants, coordinating with the Provost’s Office, and supervising student workers while helping plan budgets, courses, space, and events across several departments.