Senior Executive Operations Lead for Dual VP Support

Barnard College; United States; On-site; USD 78,000 - 88,000; Full time

Job summary

Barnard College seeks an Executive Operations Manager to provide executive and operational support to the Vice Presidents for Advancement and Finance & CFO. The role coordinates calendars, meetings, travel, and materials, ensuring deadlines, communications, and office operations move forward with discretion and independence.

The successful candidate will be a self-starter who anticipates needs, takes initiative, and drives tasks to completion with sound judgment.

Qualifications

• Bachelor's degree or equivalent education/experience.
• 5–7 years of executive support or related experience.
• Ability to manage complex calendars and priorities.
• Proficiency with Google Workspace, Microsoft Office, and collaboration tools.
• Experience supporting senior leaders and handling confidential information.

Responsibilities

• Manage calendars for two VPs, screen requests and prep materials.
• Coordinate travel, prepare expense reports, and draft executive communications.
• Oversee day-to-day ops for Advancement and Finance divisions, including purchasing and invoices.
• Support Board/Committee activities, events, minutes, and follow-ups.
• Identify process improvements and leverage technology to boost efficiency.

Skills

Calendar management

Discretion

Communication

Problem solving

Stakeholder management

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Microsoft Office

Workday

Salesforce

Job description

Barnard College seeks an Executive Operations Manager to provide executive and operational support to the Vice Presidents for Advancement and Finance & CFO. The role coordinates calendars, meetings, travel, and materials, ensuring deadlines, communications, and office operations move forward with discretion and independence.

The successful candidate will be a self-starter who anticipates needs, takes initiative, and drives tasks to completion with sound judgment.