Academic & Clinical Programs Administrative Assistant

St. Ambrose University; Davenport (IA); On-site; USD 38,000 - 52,000; Full time

Job summary

St. Ambrose University in Davenport, IA, is seeking a full-time Administrative Assistant to join the Occupational Therapy Department.

This role supports the department's academic, clinical education, and experiential learning activities. The successful candidate coordinates contracts and affiliation agreements, maintains compliance with FERPA and health requirements, manages student records, LMS tasks, and office operations, and serves as a key contact for students, faculty, clinical partners,

Qualifications

• Minimum associate's degree; strong communication and data-entry skills.
• Proficiency with Microsoft Word, Excel, Access; internet literacy.
• Experience with health requirement compliance is a plus.
• Ability to interact professionally with faculty, staff, students and partners.

Responsibilities

• Supports clinical education faculty in each department.
• Communicate with students and clinical sites regarding contracts, site and health requirements.
• Order/run state-specific background checks.
• Track student records and data in record systems (e.g., EXXAT).
• Prepare clinical education and fieldwork paperwork.
• Assist with event coordination for department and partnerships.
• Support faculty with course management (LMS, Proctoring).
• Maintain FERPA compliance and manage files.
• Supervise graduate assistants.

Skills

Strong written and verbal comm.

Attention to detail

Initiative

Interpersonal skills

Education

Associate's degree in related area

Tools

Microsoft Office Suite

Word

Excel

Access

Internet skills

LMS

Proctoring

Job description

St. Ambrose University in Davenport, IA, is seeking a full-time Administrative Assistant to join the Occupational Therapy Department.

This role supports the department's academic, clinical education, and experiential learning activities. The successful candidate coordinates contracts and affiliation agreements, maintains compliance with FERPA and health requirements, manages student records, LMS tasks, and office operations, and serves as a key contact for students, faculty, clinical partners,