Academic Assistant III

University of Florida; Gainesville (FL); On-site; USD 26,000 - 43,000; Full time

Job summary

The University of Florida is seeking an Academic Assistant III on its Main Campus in Gainesville, FL. This role processes transfer applications to CALS and NE programs, evaluates transcripts, and informs students and departments about required coursework before acceptance.

You will interact with students, parents and advisers, monitor policy changes, and coordinate with UF offices. Strong communication and organizational skills are essential.

Qualifications

• Bachelor's degree or an equivalent combination of education and experience.
• Experience dealing with the public and ability to communicate effectively, in person or in writing.
• Knowledge of UF student records systems.
• Ability to use UF student records systems to monitor a student’s academic progress.

Responsibilities

• Process all transfer student applicants to CALS and the School of Natural Resources and Environment.
• Evaluate transcripts and substitutions in UF student records systems.
• Inform students and departments of coursework required before acceptance.
• Assist with updating the CALS Transfer Guide.
• Interact with students, parents and advisers regarding admission requirements and status.
• Monitor and interpret changes in college and university policies.
• Verify, check for accuracy, and process college forms (change of major, minors, S/U requests).
• Monitor and evaluate all undergraduate AG and NE students for admission conditions and tracking status; liaison to University Offices.
• Serve as back-up to CALS staff.

Skills

Communication skills

Public interaction

Organizational skills

Time management

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Job no: 541702
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Academic Advising/Support, Office/Administrative/Fiscal Support, Student Services
Department: 60030000 - AG-DEAN FOR ACADEMIC PROGRAMS

Classification Title:

Academic Assistant III

Bachelor's degree; or an equivalent combination of education and experience.

Process all transfer student applicants to the College of Agricultural and Life Sciences (CALS), and the School of Natural Resources and Environment. Evaluate transcripts, identify substitutions in the UF student records systems and maintain a file of admitted and denied students. Inform students and departments of course work that must be completed before acceptance. Assist with updating of the CALS Transfer Guide.

Interact with students, parents and advisers (both UF and community college) regarding admission requirements, admission status, referral status, transferability of classes, etc. Diplomatically work with students who have been denied and give alternative options. Assist students during registration periods. Monitor and interpret changes in college and university policies. Update necessary information to be sent to students and advisers.

Evaluate and verify admissibility to all AG (Agriculture) and NE (Natural Resources & Environment) majors for current students (residential and UF Online), readmission and post-baccalaureate applicants. Evaluate transcripts, identify substitutions in the UF student records systems, update major designation, evaluate progress, and change Universal Tracking status as necessary, monitor CHANGE majors and their progress.

Verify, check for accuracy, and process college forms, including change of major, application for minors, and S/U (satisfactory/unsatisfactory) requests.

Monitor and evaluate all undergraduate AG and NE students (residential and UF Online) for admission conditions, academic performance, and Universal Tracking status. Add and remove holds and change tracking status as needed. Serve as a liaison to various University Offices (Registrar, Admissions, etc.) and provide back-up to other CALS staff.

$19.16 - 31.13 per hour; commensurate with education and experience.

Required Qualifications:

• Bachelor's degree; or an equivalent combination of education and experience.

Preferred:

• Bachelor's Degree
• Command of Microsoft Office products and proficient in basic computer tasks.
• Experience dealing with the public. Ability to communicate effectively and professionally, in both verbal and written form.
• Previous experience working with students.
• Knowledge of university and college policies and procedures related to undergraduate admissions and academic programs.
• Ability to properly complete and process all relevant forms used in undergraduate academic programs. Knowledge of student admissions procedures.
• Knowledge of UF student records systems.
• Ability to use UF student records systems to monitor a student’s academic progress and certify students for graduation.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required: No

Advertised: 14 Oct 2026 Eastern Daylight Time
Applications close: 28 Oct 2026 Eastern Daylight Time

The University of Florida is an Equal Employment Opportunity Employer.