Research Administration Assistant

University of Florida; Gainesville (FL); Hybrid; USD 25,000 - 36,000; Full time

Benefits offered by this job

Veteran's Preference Eligible

Job summary

University of Florida is seeking a Research Administration Assistant on the Main Campus in Gainesville, FL. The role supports proposal development, post-award activities, budgeting, and liaison work with faculty and sponsors.

Requires a Bachelor's degree or equivalent and strong communication skills. Experience with PeopleSoft or Workday and the Microsoft Office suite is preferred. This is a time-limited staff position with end date-based application deadlines.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Ability to support proposal development, review, and submission.
• Familiarity with post-award activities including budget monitoring and reporting.
• Knowledge of sponsor regulations and university procedures is preferred.
• Strong communication skills and ability to work with diverse stakeholders.

Responsibilities

• Provide comprehensive support for proposal development, review, and submission.
• Assist with post-award activities including budget monitoring, reporting, and payroll distribution.
• Track effort commitments, monitor project expenses, and ensure sponsor compliance.
• Serve as liaison between faculty, staff, central administration, and sponsors.
• Maintain current knowledge of research compliance, policies, and procedures.
• Contribute to process improvements and assist with special projects as assigned.

Skills

Verbal and written communication

Relationship building

Problem solving

Independent work with judgement

Education

Bachelor's degree or equivalent

Tools

PeopleSoft

Workday

Excel

Word

PowerPoint

Job description

Job no: 541064
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Grant or Research Administration, Veteran's Preference Eligible
Department: 19011100 - EG-CONTRACTS - GRANTS ACCTING

Classification Title:

Research Administration Assistant

Bachelor's degree; or an equivalent combination of education and experience.

Job Description:

Key Responsibilities

• Provide comprehensive support for proposal development, review, and submission.
• Assist with post-award activities including budget monitoring, reporting, and payroll distribution.
• Track effort commitments, monitor project expenses, and ensure compliance with sponsor guidelines.
• Serve as a liaison between faculty, staff, central administration, and funding sponsors.
• Maintain current knowledge of research compliance, policies, and procedures.
• Contribute to process improvements and assist with special projects as assigned.

Starting at $22.24 per hour; commensurate with qualifications and experience

Required Qualifications

Bachelor's degree; or an equivalent combination of education and experience.

Preferred

• Strong verbal and written communication skills with the ability to build relationships across faculty, staff, and funding agencies.
• Basic knowledge of sponsor regulations, state policies, and university procedures.
• Ability to analyze problems, recommend solutions, and work independently with sound judgment.
• Experience with PeopleSoft or Workday, Microsoft Office Suite (Excel, Word, PowerPoint)
• Familiarity with federal guidelines, including the OMB Uniform Guidance (2 CFR 200).
• Commitment to professionalism, integrity, and service excellence.

This is a time-limited position

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required

Health Assessment Required: No

Advertised: 21 Aug 2026 Eastern Daylight Time
Applications close: 04 Sep 2026 Eastern Daylight Time

The University of Florida is an Equal Employment Opportunity Employer.