Academic Affairs Admin Lead — Budget & Compliance

Towson University; Towson (MD); Presencial; USD 42.000 - 52.000; Jornada completa

Descripción de la vacante

Towson University in Towson, MD is seeking an experienced administrative professional to provide comprehensive support to the Department Chair. You will manage calendars, coordinate meetings, prepare materials, and handle confidential administrative processes with discretion.

You will oversee budget activities, maintain records, prepare financial reports, process procurements and travel reimbursements, and support faculty grant accounts to ensure compliance.

Formación

• General knowledge of and skill in the practical application of generally accepted office practices and procedures.
• Ability to communicate effectively both orally and in writing.
• Ability to proofread and edit written documents.
• Skill in various computer software packages, such as word processing, spreadsheets, database and presentation programs, Internet, email, and calendaring software.
• Ability to understand and follow oral and written instructions.
• Ability to interact effectively with internal and external parties in a courteous and efficient manner.
• Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Responsabilidades

• Provides daily administrative support to the Department Chair in matters involving the Department, College, University, and external organizations.
• Manages the Chair’s calendar, schedules meetings, prepares meeting materials, and coordinates follow-up activities.
• Organizes and maintains departmental records and files required for internal and external reporting.
• Manages time-sensitive, confidential, and sensitive administrative processes with appropriate discretion.
• Coordinates departmental meetings and events and attends meetings to provide support.
• Responsible in managing and monitoring multiple departmental budgets and conducts monthly budget reviews.
• Processes and monitors financial transactions; develops and maintains Excel spreadsheets and other financial tracking tools; prepares budget, purchasing, and financial reports.
• Assists faculty and the Department with supply purchases while ensuring compliance with university procurement policies and documentation requirements.
• Reviews and processes travel expense reports for faculty and students.
• Manages departmental TU Foundation accounts and supports faculty grant accounts for compliance and proper fund allocation.
• Performs reports and documentation for Maryland Board of Nursing and nursing accreditation bodies.
• Coordinates data collection for surveys, accreditation, regulatory submissions, and other external reporting.
• Oversee office operations and guidance to student employees and staff; maintain confidentiality with HR tasks.
• Manage department equipment inventory and contracts; coordinate purchases, maintenance, tagging, and disposal.
• Prepares adjunct and full-time faculty contracts and offload contracts.
• Support department with other administrative duties as needed.
• Work schedule may include some evenings and weekends.

Conocimientos

Administrative support

Communication skills

Time management

Educación

High School Diploma or GED

Herramientas

Excel

Stratus

Peoplesoft

Taleo

Descripción del empleo

Towson University in Towson, MD is seeking an experienced administrative professional to provide comprehensive support to the Department Chair. You will manage calendars, coordinate meetings, prepare materials, and handle confidential administrative processes with discretion.

You will oversee budget activities, maintain records, prepare financial reports, process procurements and travel reimbursements, and support faculty grant accounts to ensure compliance.