Office of Communications and Marketing Coordinator

Medical University of South Carolina; Orleans Estates (SC); On-site; USD 52,000 - 76,000; Full time

Job summary

The Office of Communications & Marketing at the Medical University of South Carolina seeks an OCM Coordinator to serve as the administrative hub, managing leadership calendars, meetings, and enterprise events. The role supports sponsorships, HR coordination, and contract administration, coordinating with internal leaders and external partners.

Ideal candidates bring discretion, strong written and verbal communication, and experience with enterprise systems.

Qualifications

• Bachelor’s degree or equivalent combination of education and progressively responsible administrative experience.
• Demonstrated experience providing advanced administrative support to senior executive or C-suite leadership.
• Proven ability to manage confidential information and sensitive communications.
• Strong organizational, written, and verbal communication skills.
• Proficiency with enterprise administrative, HR, scheduling, and financial systems.
• Preferred: experience in higher education, healthcare, or public-sector environments.
• Preferred: experience supporting multiple executives in a complex organization.
• Preferred: familiarity with Workday, Symplr, and enterprise financial systems.

Responsibilities

• Provide scheduling, meeting coordination, agendas, materials, and follow-up support for OCM leadership and departmental meetings.
• Maintain confidential leadership files, records, and documentation; support special projects.
• Screen and respond to correspondence, calls, visitors, and administrative issues.
• Support recruitment and workforce administration, including postings, onboarding, offboarding, and personnel actions.
• Manage approvals for expense reports, travel, PTO, supplies, and office orders.
• Plan and coordinate OCM-led events, including venues, catering, AV, and guest coordination.
• Support administrative execution of sponsorships with external organizations.
• Provide event logistics support for MUSC-hosted construction events and donor recognition ceremonies.

Skills

Advanced administrative support

Confidential information handling

Organizational communication

Enterprise systems proficiency

Education

Bachelor’s degree or equivalent

Tools

Workday

Symplr

Enterprise financial systems

Job description

Job Description Summary The OCM Coordinator is the administrative and operational hub for the Office of Communications & Marketing, supporting leadership scheduling, departmental operations, enterprise events, and sponsorships. The role requires sound judgment, discretion with confidential matters, and effective coordination with OCM leadership, enterprise partners, and external stakeholders. The position also helps with administrative and operational tasks enabling execution of MUSC’s construction events and marketing sponsorships. The role functions as a primary administrative and communications hub for OCM, supporting operations, human resources coordination, financial and contract administration, and enterprise-wide engagement. The Executive Assistant III operates with a high degree of discretion, autonomy and proactive thought.

Entity Medical University Hospital Authority (MUHA)

Worker Type Employee

Worker Sub-Type Regular

Cost Center CC005227 SYS - Communications and Marketing Officer Administration

Pay Rate Type Salary

Pay Grade Health-29

Scheduled Weekly Hours 40

Work Shift

Job Description The OCM Coordinator performs administrative work requiring knowledge of departmental operations, MUSC policies, and executive protocols. Responsibilities include calendar and meeting coordination, correspondence, document preparation, relationship management, and event and sponsorship support. In addition to executive and departmental support responsibilities, this position provides administrative and operational support for MUSC's enterprise events, including construction milestones and other high-profile institutional engagements. Responsibilities include coordinating logistics and executing on event planning project plans. The teammate will also support administrative execution of our sponsorships with external organizations.

Principal Accountabilities:

45% – Executive Leadership Administrative Support

• Provides scheduling, meeting coordination, agendas, materials, and follow-up support for OCM leadership and departmental meetings, retreats, and enterprise engagements.
• Maintains confidential leadership files, records, and documentation and supports special projects as assigned
• Screens and responds to correspondence, calls, visitors, administrative issues, and cross-department inquiries.
• Supports recruitment and workforce administration, including postings, onboarding, offboarding, reclassifications, timekeeping, personnel actions, and departmental communications.
• Manages approvals for expense reports, travel, PTO, departmental supplies, and office orders.
• Plans and coordinates OCM-led events, including venues, catering, AV, event services, agendas, materials, and external speaker or guest coordination.
• Supports special projects as assigned by OCM leadership.

50% – Event and Sponsorship Administrative and Operational Support

• Provides administrative and operational support for MUSC-hosted construction events, groundbreaking ceremonies, ribbon cuttings, donor recognition events, and other enterprise events.
• Coordinates event logistics, including venue reservations, catering, audiovisual services, signage, supplies, parking arrangements, attendee tracking, and day-of-event administrative support.
• Assists with the development and maintenance of event timelines, task lists, run-of-show documents, guest lists, invitations, RSVPs, and event materials.
• Maintains sponsorship records, agreements, invoices, payment documentation, benefit tracking, and related administrative files.
• Coordinates administrative processes associated with sponsorship requests, approvals, contract routing, renewals, reporting, and documentation.
• Attends events as needed to provide day-of support.

5% – Other Duties as Assigned

• Performs other duties as assigned in support of OCM operations and departmental goals.

Additional Job Description

Education: Bachelors Degree or equivalent. Work Experience: 2-4 years.

Qualifications

Required

• Bachelor’s degree or equivalent combination of education and progressively responsible administrative experience.
• Demonstrated experience providing advanced administrative support to senior executive or C‑suite leadership.
• Proven ability to manage confidential information and sensitive communications.
• Strong organizational, written, and verbal communication skills.
• Proficiency with enterprise administrative, HR, scheduling, and financial systems.

Preferred

• Experience in higher education, healthcare, or public-sector environments.
• Experience supporting multiple executives in a complex organization.
• Experience with Workday, Symplr, and enterprise financial systems.

Physical Requirements

Mobility & Posture

• Standing: Continuous
• Sitting: Continuous
• Walking: Continuous
• Climbing stairs: Infrequent
• Working indoors: Continuous
• Working outdoors (temperature extremes): Infrequent
• Working from elevated areas: Frequent
• Working in confined/cramped spaces: Frequent
• Kneeling: Infrequent
• Bending at the waist: Continuous
• Twisting at the waist: Frequent
• Squatting: Frequent

Manual Dexterity & Strength

• Pinching operations: Frequent
• Gross motor use (fingers/hands): Continuous
• Firm grasping (fingers/hands): Continuous
• Fine manipulation (fingers/hands): Continuous
• Reaching overhead: Frequent
• Reaching in all directions: Continuous
• Repetitive motion (hands/wrists/elbows/shoulders): Continuous
• Full use of both legs: Continuous
• Balance & coordination (lower extremities): Frequent

Lifting & Force Requirements

• Lift/carry 50 lbs. unassisted: Infrequent
• Lift/lower 50 lbs. from floor to 36”: Infrequent
• Lift up to 25 lbs. overhead: Infrequent
• Exert up to 50 lbs. of force: Frequent

Vision & Sensory

• Maintain corrected vision 20/40 (one or both eyes): Continuous
• Recognize objects (near/far): Continuous
• Color discrimination: Continuous
• Depthperception: Continuous
• Peripheral vision: Continuous
• Hearing acuity (with correction): Continuous

Work Environment & Conditions

• Effective stress management: Continuous
• Rotating shifts: Frequent
• Overtime asrequired: Frequent
• Latex-safe environment: Continuous

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees