Scientific Research Admin Coordinator

Howard Hughes Medical Institute (HHMI); Palo Alto (CA); On-site; USD 75,000 - 94,000; Full time

Job summary

The Luo Lab at Stanford University, affiliated with Howard Hughes Medical Institute, seeks an Administrative Coordinator to provide advanced administrative support to the Investigator and research team in a dynamic lab setting.

Responsibilities include budget preparation, grant submission, travel arrangements, calendar management, and coordination of events. The role emphasizes confidentiality, independent action, and collaboration with lab staff and Stanford offices.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant work experience.
• Five or more years of increasingly responsible administrative experience.
• Experience working in a research environment preferred.
• Advanced computer skills; proficient in Microsoft Office Suite as well as office equipment.
• Ability to communicate required information, draft routine correspondence, and basic reports.

Responsibilities

• Perform complex document preparation assignments.
• Compose, proofread, research, and compile letters and/or special reports.
• Maintain office calendar and schedule meetings, conferences, and events.
• Respond to inquiries and resolve issues within established policies.

Skills

Advanced computer skills

Microsoft Office

Office equipment handling

Budget monitoring

Education

Bachelor's degree or equivalent

Tools

Smartsheet

Google Suite

Job description

The Luo Lab at Stanford University, affiliated with Howard Hughes Medical Institute, seeks an Administrative Coordinator to provide advanced administrative support to the Investigator and research team in a dynamic lab setting.

Responsibilities include budget preparation, grant submission, travel arrangements, calendar management, and coordination of events. The role emphasizes confidentiality, independent action, and collaboration with lab staff and Stanford offices.