Academic Admin Coordinator: Scheduling & Scholarships

The California State University; Hayward (CA); Hybrid; USD 52,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

401k

457 plan

403(b)

Dependent care accounts

Life insurance

Paid vacation

Sick leave

14 paid holidays

Personal holiday

Tuition fee waiver

Job summary

Cal State East Bay is seeking an Academic Administrative Coordinator (Administrative Support Coordinator II) to provide comprehensive administrative support for the Graduate School of Education. The role works with department chairs, faculty, staff, students, and university offices to support programs and daily operations, including course scheduling, payroll, and scholarship administration.

Primary duties include student and faculty support, workload coordination, and ensuring compliance with

Qualifications

• Thorough knowledge of standard office procedures and practices.
• Ability to operate in multiple organizational structures.
• Excellent English grammar, spelling, and writing.
• Knowledge of business mathematics beyond basic arithmetic.
• Ability to learn new office software quickly.
• Typically obtained through high school or equivalent with several years of office experience.

Responsibilities

• Provide administrative support to students, faculty, staff, and university administrators.
• Assist enrollment, registration, academic records, and routine procedures.
• Interpret and communicate university policies and requirements.
• Serve as liaison between academic departments and university offices.
• Maintain accurate departmental records and identify process improvements.
• Coordinate course schedules and faculty workload information.
• Support payroll certification and absence reporting for faculty.
• Assist recruitment and appointment activities for lecturers.
• Coordinate scholarship administration and reporting.
• Provide backup departmental support and handling of procurement.

Skills

Organizational skills

Attention to detail

Discretion with confidential info

Interpersonal skills

Communication with diverse groups

Team collaboration

Advanced Excel knowledge

MS Office / Adobe Acrobat proficiency

multitasking / prioritization

Research using Internet

Work under pressure

Education

High school diploma or equivalent

Two years office experience or vocational training

Tools

Procure 2 Pay

Concur

PeopleSoft

Job description

Cal State East Bay is seeking an Academic Administrative Coordinator (Administrative Support Coordinator II) to provide comprehensive administrative support for the Graduate School of Education. The role works with department chairs, faculty, staff, students, and university offices to support programs and daily operations, including course scheduling, payroll, and scholarship administration.

Primary duties include student and faculty support, workload coordination, and ensuring compliance with