Academic Admin & Budget Manager - Higher Ed Events

Gustavus Adolphus College; Saint Peter (MN); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

Tuition benefit

Free parking

Job summary

Gustavus Adolphus College seeks an Academic Administrative Assistant to be the central hub for the Physics Department and related programs. You will manage daily operations, track budgets, and mentor student workers in Olin Hall and Lund Center.

The role involves coordinating with faculty, planning events, supporting faculty research, and serving as a liaison for campus services to ensure a thriving academic environment.

Qualifications

• High School diploma or equivalent is required.
• 2+ years of administrative support or similar experience.
• Strong written and verbal communication skills.
• Commitment to fostering an inclusive work environment and ability to communicate with diverse populations.
• Proficiency in Google Workspace and Microsoft Office Suite products.
• Experience managing and/or tracking a budget.

Responsibilities

• Coordinate with the Finance Office, faculty, chairs, and program directors to manage budgets and spending with monthly reviews.
• Maintain office supplies and equipment and help coordinate faculty travel.
• Interview, hire, train, and supervise student employees and manage their schedules.
• Act as liaison between the department and Student Employment Office.
• Support faculty by managing schedules, directing visitors, and coordinating space resources.
• Lead events and coordinate department meetings and minutes.
• Support department-specific facilities and safety coordination with Facilities andRegistrar.

Skills

Administrative support

Budget management

Communication skills

Diversity & inclusion

Student supervision

Education

High School diploma or equivalent

Tools

Google Workspace

Microsoft Office Suite

Job description

Gustavus Adolphus College seeks an Academic Administrative Assistant to be the central hub for the Physics Department and related programs. You will manage daily operations, track budgets, and mentor student workers in Olin Hall and Lund Center.

The role involves coordinating with faculty, planning events, supporting faculty research, and serving as a liaison for campus services to ensure a thriving academic environment.