Office of the Dean of Students - Student Assistant

Oberlin College Development; Oberlin (OH); On-site; USD 17,000 - 22,000; Part time

Job summary

Oberlin College's Office of the Dean of Students is seeking a Student Assistant to support daily operations, answer phones, greet visitors, and assist with basic document creation and proofreading. The role offers exposure to higher education administration and opportunities to develop organizational skills.

The candidate should be reliable, detail-oriented, and able to work independently while contributing to a small teamwork environment.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong attention to detail and ability to manage multiple tasks efficiently.
• Excellent communication skills, both written and verbal.
• Ability to work independently and collaboratively in a team setting.

Responsibilities

• Answer and route phone calls, greet and direct visitors.
• Organize and maintain office records, including filing and document management.
• Assist office staff with events, catering, and supplies.
• Ability to design best practice tools and templates for greater efficiency.
• Assist with graphic design requests for high level presentation materials for organizational communication and events.
• Office duties including stocking and inventory of supplies, sorting and distributing the mail.
• Conduct research and prepare materials for departmental projects and meetings.
• Assist with data entry and analysis.
• Maintain confidentiality of all student-related information.
• Perform other duties as assigned.

Skills

Microsoft Office

Attention to detail

Communication skills

Independent & team work

Education

Business/Finance coursework

Tools

MS Excel

PowerPoint

Job description

Office of the Dean of Students - Student Assistant

Announcement Information

Job Summary

The student assistant will support the daily operations in the Dean of Students Office and report to the Executive Assistant to the VP/Dean of Students and Office Manager by assisting with administrative, technological and operational tasks. This position provides an excellent opportunity to gain hands-on experience in operational processes within a higher education environment.
The assistant will provide accurate and timely information by answering the office phone or greeting guests who visit the office. Additionally, this student would be expected to support the Dean of students' office in constructing basic documents, making copies, proofreading, creating announcements, filing and scanning as directed. The ideal candidate will be reliable, detailed oriented, responsible possess strong organizational skills and the ability to work independently.

Responsibilities

• Answer and route phone calls, greet and direct visitors
• Organize and maintain office records, including filing and document management.
• Assist office staff with events, catering, and supplies
• Ability to design best practice tools and templates for greater efficiency
• Assist with graphic design requests for high level presentation materials for organizational communication and events
• Office duties including stocking and inventory of supplies, sorting and distributing the mail.
• Conduct research and prepare materials for departmental projects and meetings.
• Assist with data entry and analysis.
• Maintain confidentiality of all student-related information.
• Perform other duties as assigned

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong attention to detail and ability to manage multiple tasks efficiently.
• Excellent communication skills, both written and verbal.
• Ability to work independently and collaboratively in a team setting.
• Must be highly organized, disciplined, dependable, punctual, self-motivated, and flexible.
• Ability to use good judgement and to exercise discretion.

Desired Qualification

• Coursework or prior experience in business, accounting, or finance.
• Experience in an office setting or familiarity with administrative processes.

Office of Human Resources
Oberlin College
173 West Lorain Street
Oberlin OH 44074
http://new.oberlin.edu/office/human-resources/
Phone: [phone]
Fax: [phone]
Hours: M-F 8:00 a.m. - 5:00 p.m.
[e-mail]