ABA Program Coordinator & Operations Lead

Kaleidoscope ABA Autism Therapy Services; Bryn Mawr (PA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401k with match

Paid Time Off

Weekly Pay

Job summary

Kaleidoscope ABA is seeking a Program Coordinator to support ABA program operations, including day-to-day staff management, scheduling, recruitment, customer service, reporting, and general administrative tasks. The role focuses on growing the program census and ensuring service coordination with clinical teams.

The coordinator will maintain deadlines, coordinate services, verify insurance eligibility, and collaborate with BCBA, LBS, and BHT staff to optimize client care.

Qualifications

• Strong foundation in business operations, staff scheduling, and customer relations.

Responsibilities

• Assess new referral service needs based on established criteria.
• Coordinate therapeutic services including intake packet collection and coordinating with clinical staff and recruiting teams.
• Maintain a schedule of key deadlines for each case.
• Work with clinical treatment team to ensure services are coordinated.
• Coordinate weekly service schedules of assigned providers.
• Support data collection and documentation for billing.

Skills

Rapport building

Sense of urgency

Time management

Communication skills

Professional appearance

Organization

Multitasking

Education

Bachelor's Degree or equivalent

Healthcare Management / Business / Marketing preferred

Tools

Microsoft Office

Job description

Kaleidoscope ABA is seeking a Program Coordinator to support ABA program operations, including day-to-day staff management, scheduling, recruitment, customer service, reporting, and general administrative tasks. The role focuses on growing the program census and ensuring service coordination with clinical teams.

The coordinator will maintain deadlines, coordinate services, verify insurance eligibility, and collaborate with BCBA, LBS, and BHT staff to optimize client care.