ABA Clinic Practice Coordinator - Front Office Lead

Momentum Behavior Services; Austin (MN); On-site; USD 58,000 - 67,000; Full time

Job summary

Momentum Behavior Services in Austin, MN is seeking a Practice Coordinator to ensure efficient daily operations, support clinical integrity, and maintain a welcoming environment for clients, caregivers, and staff. The role is on‑site, full‑time, with responsibilities spanning front‑office management, scheduling via our EHR, policy adherence, and liaising with vendors and the team to uphold high standards of care.

Qualifications

• Associate degree or higher in business/healthcare admin or related field required.
• Healthcare/ABA experience preferred and valued.
• Proven ability to manage administrative tasks and support staff in a clinical setting.
• Strong interpersonal, organizational, and multitasking skills.
• Proficiency with MS Office, Google Workspace, and scheduling tools.

Responsibilities

• Oversee daily front office and administrative functions of the clinic.
• Open the center each day and ensure scheduling tasks are completed before learners and staff arrive.
• Serve as first point of contact for learners, caregivers, and staff, maintaining a welcoming, professional environment.
• Manage center scheduling through the EHR and coordinate cross‑center support as needed.
• Handle back‑end operations: timecards, time off requests, attendance tracking, and audits for documentation accuracy.
• Provide back‑up support to therapists for non‑clinical items and maintain up‑to‑date records.

Skills

Interpersonal skills

Organizational skills

Multitasking

Scheduling

Education

Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, or related field

Tools

Microsoft Office

Google Workspace

Scheduling platforms

Job description

Momentum Behavior Services in Austin, MN is seeking a Practice Coordinator to ensure efficient daily operations, support clinical integrity, and maintain a welcoming environment for clients, caregivers, and staff. The role is on‑site, full‑time, with responsibilities spanning front‑office management, scheduling via our EHR, policy adherence, and liaising with vendors and the team to uphold high standards of care.