Practice Coordinator Job – Austin, MN

Momentum Behavior Services

Austin (MN)

On-site

USD 58,000 - 67,000

Full time

6 days ago

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Job summary

Momentum Behavior Services in Austin, MN is seeking a Practice Coordinator to ensure efficient daily operations, support clinical integrity, and maintain a welcoming environment for clients, caregivers, and staff. The role is on‑site, full‑time, with responsibilities spanning front‑office management, scheduling via our EHR, policy adherence, and liaising with vendors and the team to uphold high standards of care.

Qualifications

Associate degree or higher in business/healthcare admin or related field required.
Healthcare/ABA experience preferred and valued.
Proven ability to manage administrative tasks and support staff in a clinical setting.
Strong interpersonal, organizational, and multitasking skills.
Proficiency with MS Office, Google Workspace, and scheduling tools.

Responsibilities

Oversee daily front office and administrative functions of the clinic.
Open the center each day and ensure scheduling tasks are completed before learners and staff arrive.
Serve as first point of contact for learners, caregivers, and staff, maintaining a welcoming, professional environment.
Manage center scheduling through the EHR and coordinate cross‑center support as needed.
Handle back‑end operations: timecards, time off requests, attendance tracking, and audits for documentation accuracy.
Provide back‑up support to therapists for non‑clinical items and maintain up‑to‑date records.

Skills

Interpersonal skills

Organizational skills

Multitasking

Scheduling

Education

Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, or related field

Tools

Microsoft Office

Google Workspace

Scheduling platforms

Job description

Practice Coordinator Job – Austin, MN

Momentum Behavior Services provides high-quality, evidence-based services to children, adolescents, and young adults with Autism Spectrum Disorder (ASD). We are looking for a skilled Practice Coordinator to join our team.

The Practice Coordinator is a key, on‑site administrative role within our Applied Behavior Analysis (ABA) clinic, responsible for ensuring efficient daily operations, supporting clinical integrity, and maintaining a welcoming and professional environment for clients, caregivers, and staff. This position provides essential administrative and operational support, ensures clinical policies and procedures are consistently followed and enforced, and provides on‑site support to the team to uphold high standards of care and professionalism.

The ideal candidate is proactive, highly organized, detail‑oriented, and capable of multitasking in a fast‑paced, client‑focused environment.

Schedule and Pay

Job Type: Full-time

Pay Range: $58,000.00 - $67,000.00

Schedule: Monday to Friday7:30am - 4:30pm

Work Location: In clinic

Responsibilities

Key Responsibilities:

Administrative & Operational Support

Oversee and support the daily front office and administrative functions of the clinic.
Opening the center on a daily basis to ensure scheduling and opening duties are completed prior to learners and RBTs arriving.
Serve as the first point of contact for learners, caregivers, and staff; ensure a welcoming, professional environment, including managing and directing phone calls throughout the day.
Day to day scheduling for the center through our EHR platform and coordinating cross‑center support when needed.
Back‑end operational support, including managing timecards and time off requests, tracking attendance and scheduling patterns, and completing audits to ensure accurate documentation and time keep reporting.
Back‑up support to therapists for non‑clinical related items such as; policy clarification, supporting a clean/spill, gathering supplies if therapists are unable to do so or watching a client if appropriate while staff takes a break (i.e., bathroom breaks).
Maintain up‑to‑date documentation and records relevant to operations, vendors, and staff.

Clinical Policy & Procedure Oversight

Ensure clinic operations align with internal policies, licensing regulations, and best practices in ABA service delivery.
Support clinical leadership by monitoring adherence to clinical policies and procedures.
Enforcement and follow through with company policies and procedures and may assist in the progressive discipline process under the direction of the CD.
Assist in identifying and addressing compliance issues, and report concerns to the appropriate leadership.

Inventory & Supplies Management

Manage inventory of office and clinical supplies; track usage and submit timely purchase requests.
Supply ordering and stocking—ensure proper inventory is tracked and purchased to maintain appropriate stock at all times.
Oversee organization and cleanliness of clinic spaces, including therapy rooms, common areas, and staff workstations.
Support the center with daily cleaning tasks and maintaining a welcoming environment.

Vendor & Facility Coordination

Act as the primary liaison with external and internal vendors including building maintenance, janitorial services, and supply providers.
Coordinate repairs, installations, and facility needs to ensure a safe and efficient work environment.

Staff Communication & Coordination

Coordinate onboarding logistics for new hires, including preparation of materials and first‑day orientation.
Orientation and Training Support—coordinate and facilitate BT/RBT onboarding orientation and schedule training into CentralReach and facilitate training on platforms including and
Maintain clear, consistent internal communication with staff through weekly updates, reminders, and schedules.
Send ongoing staff communications such as policy updates, scheduling reminders, birthdays, and team recognition.
Support marketing efforts, which includes capturing photos/reels and utilizing our company platforms to recognize staff.
Drive positive center culture and support staff retention efforts.

Qualifications

Skills & Qualifications

Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, or related field preferred.
Prior experience in healthcare, behavioral health, or ABA strongly preferred.
Demonstrated ability to manage administrative tasks and support staff in a clinical environment.
Strong interpersonal, organizational, and multitasking skills.
Proficiency in Microsoft Office, Google Workspace, and scheduling platforms.

At Momentum Behavior Services, we celebrate diversity and are committed to creating an inclusive environment for all team members. We are proud to be an Equal Opportunity Employer.

Job Number: 178149

Call Us (866) 756-0128

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