ABA Administrative Coordinator — Scheduling & Coverage

CSLOT - Center for Speech, Language, Occupational Therapy and Applied Behavior Analysis; Fremont (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

CSLOT - Center for Speech, Language, Occupational Therapy and Applied Behavior Analysis is seeking an Administrative Coordinator to support ABA services and provide coverage for other departments as needed. The role requires proactive scheduling, accurate recordkeeping, and collaborative work with ABA Lead, clinical staff, and HR.

The position emphasizes scheduling, client coordination, and maintaining precise documentation while ensuring continuity of services and adherence to CSLOT processes.

Qualifications

• Three years of office, scheduling, or administrative coordination experience.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with scheduling systems, Microsoft Office, and Google Workspace.
• Ability to maintain confidential information and collaborate across departments.
• Ability to follow through, resolve routine issues, and communicate barriers proactively.
• Understanding and monitoring scheduling information and outcomes.

Responsibilities

• Coordinate and proactively manage direct ABA session scheduling with the ABA Lead and clinical team members.
• Collect leaves of absence, update schedules, coordinate cancellations and rescheduled sessions.
• Identify scheduling conflicts and uncovered sessions; pursue opportunities to improve coverage and hours.
• Communicate scheduling changes to clients, families, and staff to minimize gaps in service delivery.
• Maintain client profiles, staff scheduling information, scheduling charts, and other records; ensure accuracy.

Skills

Scheduling

Administrative coordination

Communication

Recordkeeping

Cross-department collaboration

Multitasking

Attention to detail

Problem-solving

Tools

Microsoft Office

Google Workspace

Scheduling systems

Job description

CSLOT - Center for Speech, Language, Occupational Therapy and Applied Behavior Analysis is seeking an Administrative Coordinator to support ABA services and provide coverage for other departments as needed. The role requires proactive scheduling, accurate recordkeeping, and collaborative work with ABA Lead, clinical staff, and HR.

The position emphasizes scheduling, client coordination, and maintaining precise documentation while ensuring continuity of services and adherence to CSLOT processes.