A/R Specialist

Ultimate Staffing; Las Vegas (NV); On-site; USD 52,000 - 66,000; Full time

Job summary

Ultimate Staffing Services is seeking an experienced A/R Specialist to join their client's team in Nevada. The role focuses on managing cash receipts, collections, reconciliations, and customer account maintenance to ensure efficient financial operations.

The ideal candidate will have solid accounts receivable expertise and be able to work with cross-functional teams to address deductions, credits, and aging, while maintaining accurate records and audit readiness.

Responsibilities

• Cash Receipts: Post and apply customer payments (checks, ACH, wires, credit cards, remittance files) accurately and on time. Research and clear unapplied, misapplied, and unidentified cash.

Job description

Job Overview

Ultimate Staffing Services is actively seeking an experienced A/R Specialist to join their client's team in Nevada. This position offers an excellent opportunity for a dedicated professional to utilize their accounts receivable expertise in a dynamic work environment. The ideal candidate will be responsible for managing cash receipts, collections, reconciliations, and customer account maintenance, ensuring efficient financial operations within the organization.

Position Overview

Ultimate Staffing Services is actively seeking an experienced A/R Specialist to join their client's team in Nevada. This position offers an excellent opportunity for a dedicated professional to utilize their accounts receivable expertise in a dynamic work environment. The ideal candidate will be responsible for managing cash receipts, collections, reconciliations, and customer account maintenance, ensuring efficient financial operations within the organization.

Responsibilities

• Cash Receipts: Post and apply customer payments (checks, ACH, wires, credit cards, remittance files) accurately and on time. Research and clear unapplied, misapplied, and unidentified cash.
• Collections: Monitor the aging and contact customers on past-due balances; follow up on promises to pay and escal? Actually no.
• Reconciliations and Reporting: Reconcile AR subledger, customer accounts, and cash receipts to the general ledger, and support month-end close. Prepare aging and other AR reports for the AR Manager and Controller.
• Customer Account Maintenance and Housekeeping: Maintain customer account records, including terms, contacts, remittance details, and credit information. Clear old open items, credits, and unapplied balances; prepare credit memos, adjustments, and write-offs under company approval policies. Keep documentation organized and audit-ready.
• Retail and E-Commerce Deductions: Monitor remittances and retailer portals for deductions and chargebacks, research the cause, and classify them (shortage, pricing, returns, promotional, compliance, and similar). Dispute invalid deductions within retailer deadlines, follow up until resolved, and apply recovered funds correctly. Clear valid deductions and keep the open deduction balance current. Work with Sales, Customer Service, and Warehouse teams to address recurring causes, and stay current on retailer compliance requirements.

Qualifications

Required