A/P Specialist I

Hulcher Services Inc.; Texas; On-site; USD 42,000 - 52,000; Full time

Job summary

Paylocity in Wisconsin is seeking an Accounts Payable Clerk to process basic accounts payable transactions and perform routine bookkeeping under supervision.

The role handles invoice posting, reimbursements, and inquiries, requiring basic math, data-entry, and strong confidentiality. This position offers standard office hours in a collaborative environment.

Qualifications

• HS diploma or equivalent required.
• Basic computer and data-entry experience.
• 10-Key by touch and basic math skills.
• Strong verbal and written communication.
• Ability to maintain confidentiality.
• Familiarity with general office procedures.

Responsibilities

• Process payable invoices and employee reimbursements.
• Verify appropriate approvals for payments.
• Batch-process vendor invoices and check requests.
• Distribute department correspondence to appropriate personnel.
• Organize and file invoices and checks as needed.
• Provide clerical support to accounts payable clerks.
• Respond to payment inquiries from internal and external customers.
• Perform other related duties as required.

Skills

Data entry

10-Key by touch

Basic math skills

Verbal & written communication

Confidentiality

Interpersonal skills

Office procedures

General computer skills

Education

High School Diploma or equivalent

Tools

Microsoft Office

Accounting software

Job description

Description

General Summary: Processes basic company accounts payable transactions, conducts routine bookkeeping and accounting-related clerical work. Under close supervision, ensures accounts are paid and invoices are posted to provide accurate management reports.

Positions reporting to this position: No direct reports.

Duties and Responsibilities:

• Reviews and distributes department incoming correspondence to appropriate personnel
• Reviews payable invoices and employee reimbursements for accuracy
• Verifies appropriate approvals for all payments
• Researches and responds to internal and external customers’ payment/reimbursement inquiries
• Identifies and resolves errors detected in submitted documentation from internal and external customers
• Batch-processes vendor invoices, check requests and employee reimbursements
• Organizes and files invoices, employee reimbursements and checks as needed
• Provides clerical support and assists other accounts payable clerks as needed
• Performs other incidental and related duties as required.

Requirements

Educational Requirements:

High School Diploma or equivalent

Required Certification/Licensure:

None required

Experience Requirements:

None

Knowledge/ Skills:

Basic computer and data-entry experience. 10-Key by touch. Basic math skills. Flexible, organized and able to work under time constraints and deadlines. Good verbal and written communication skills. Good interpersonal skills and ability to maintain a high degree of confidentiality. Familiarity with general office procedures.

Physical Demands:

Required to work in a standard office environment and operate a computer, and may occasionally need to lift and/or move up to 15 pounds.

Working Conditions:

Standard indoor office environment