A/P MANAGER

Moody-Gardens,-Inc.-Resort-and-Attractions; Galveston (TX); On-site; USD 85,000 - 110,000; Full time

Job summary

Moody Gardens in Galveston, TX seeks an Accounts Payable Manager to lead the AP team and ensure accurate, timely payments to vendors. You will supervise staff, coordinate task schedules, and verify invoices against POs and packing slips, while maintaining records and supporting the Controller.

The role requires 6+ years in AP management (3+ years if no college) and strong Excel/Sage Intacct skills. On-site position with collaborative finance duties across departments.

Qualifications

• College coursework in Accounting (6+ credits) or equivalent.
• At least 6 years in Accounts Payable management; 3 years in AP if no college.
• Prior supervisory experience required.
• Strong attention to detail and accuracy.
• Proficient with Word, Excel, and Outlook.

Responsibilities

• Supervise the Accounts Payable staff.
• Coordinate task schedules and verify payment accuracy.
• Match invoices to purchase orders and packing slips.
• Verify invoices for quantity, unit price, extensions, and discounts.
• Assign account numbers and vendor codes for proper distribution.
• Enter invoices and set payment dates per vendor terms.
• Prepare and review checks, wires, and ACH payments.
• Route invoices with checks to CFO/Administration for signatures.
• Maintain and organize all AP files and records.
• Maintain Excel-based balances and notify CFO of funding needs.
• Collaborate with Purchasing and Warehouse on spending.
• Investigate and resolve discrepancies with vendors and Moody Gardens staff.
• Coordinate inventory account entries with receiving departments.

Skills

Supervisory experience

Detail-oriented

Time management

Excel proficiency

Communication skills

Vendor relations

Education

Accounting coursework (6+ credits)

Tools

Sage Intacct

Microsoft Excel

Job description

JOB SUMMARY:The Accounts Payable Manager is responsible for the processing and verification necessary to ensure accurate payment of legitimate invoices in a timely manner. This position is expected to train and supervise all staff and work performed in Accounts Payable and to assist the Controller when needed.POSITION AUTHORITY:The incumbent is authorized to take reasonable action necessary to carry out assigned duties and responsibilities, provided such action is consistent with position guidelines as outlined below.POSITION GUIDELINES:Position guidelines include, but are not limited to, established company and department policies and procedures and all supervisory directives. The incumbent is expected to exercise sound, reasonable judgment and initiative, and give high priority to accuracy and details in the performance of job responsibilities.ESSENTIAL FUNCTIONS:Supervise the Accounts Payable staffCoordinate schedule for completion of tasks and verify the accuracy of payments and reportsReview and assist the Accounts payable staff with the processing of all invoices incurred by authorized Moody Gardens personnelMatch invoices to purchase order and packing slips to ensure that orders are received and that prices quoted are the same as billed prior to release of vendor paymentVerify invoices for quantity, unit price, extensions, and discountsAssign account numbers and vendor codes to invoices for proper distribution in departmental financial statementsEnter invoices into the computer in preparation of payment and assign a date for payment within the vendor’s requirements keeping all pending payable currentGenerate and review Accounts Payable checks/wires/ACH’s as scheduled to ensure timely paymentsRoute invoices with checks to CFO and Administration for authorization and signaturesAttach original invoices to check stubs, packing slip or proof of delivery, all written documentation pertaining to the purchase and the purchase order for permanent recordsPrepare the check for mail or pick up in accordance with the direction of the vendor and purchaserIssue special check runs or manager approves special requests on a daily basisSupervise the maintenance of all filesMaintain Excel files for various checking account balances and notify the CFO of funding needs.Work closely with the Purchasing Department, the Warehouse and the authorized personnel incurring the expenditureReview problematic accounts and communicate with vendors and Moody Gardens personnel for resolution of any discrepancies to ensure resolution of disputed purchases and timely payment of legitimate purchasesCoordinate entry of Inventory Accounts with the departments receiving them and reconcile them for the proper distribution in departmental financial statementsMaintain a working knowledge of the manager’s duties including but not limited to utility accounts, marketing accounts, insurance payments, contract labor, etc.Any and all other duties as assigned; duties are subject to change as management deems necessary to best serve the needs of Moody GardensEDUCATION/ EXPERIENCE REQUIREMENTS:College education with at least 6 credit hours in Accounting or equivalent required6 years prior experience in managing an Accounts Payable department with 3 years in Accounts Payable required without college educationMust have prior supervisory experienceREQUIRED SKILLS:Must be reliable, detail-oriented, capable of taking directions, and responsibleMust have excellent time management skillsAbility to work a computer using software such as Word, Excel, Outlook, etc.Ability to exhibit maturity in the workplace and have a cooperative attitudeAbility to use office machines such as a printer, scanner, copier, etc.PREFERRED SKILLS:Experience with Sage Intacct accounting software.PHYSICAL REQUIREMENTS:Ability to sit for long periods of time