Accounts Payable Manager

George Washington's Mount Vernon; Mount Vernon (VA); Vor Ort; USD 65.000 - 90.000; Vollzeit

Zusammenfassung

George Washington's Mount Vernon seeks an Accounts Payable Manager to oversee all AP activities, ensuring timely payment of vendor invoices and expense vouchers while maintaining accurate records and control reports.

Responsibilities include reviewing invoices, coding, vendor setup, weekly cash reporting, and vendor statement reconciliations. The role requires attention to detail, organizational skills, and strong communication with vendors and internal staff.

Qualifikationen

• Bachelor’s degree in accounting, finance or related field required.
• Experience in accounts payable and vendor management.
• Familiarity with AP systems; PN3 preferred.

Aufgaben

• Receive, review, and process invoices and check requests.
• Verify approvals, coding, and payment amounts.
• Data entry of invoices per rules and guidelines.
• Set up new vendors per naming and payment term policies.
• Prepare weekly Cash Requirements Report; pay vendors as directed.
• Sort, file, and match bills per procedures.
• Reconcile vendor statements; address discrepancies.
• Respond to inquiries from Mount Vernon staff on invoicing.
• Maintain vendor documentation for W9 support.
• Perform monthly reconciliations for investment accounts and retail inventory.

Kenntnisse

Attention to detail

Organizational skills

Prioritization

Vendor communication

Discretion

Ausbildung

Bachelor’s degree in Accounting, Finance, or related field

Tools

PN3

Jobbeschreibung

Position Overview

The Accounts Payable Manager manages all activities in the accounts payable function. This position ensures the timely payment of vendor invoices and expense vouchers and maintains accurate records and control reports.

• Receive, review, and process invoices and check requests
• Verify proper approvals, coding, and payment amounts
• Data entry of invoices according to rules and guidelines
• Set up new vendors in compliance with naming and payment term policies
• Communicate with Controller by preparing weekly Cash Requirements Report and pay vendors as directed
• Sort, organize, file, and match bills according to filing and check processing procedures
• Reconcile vendor statements and communicate with vendors regarding any discrepancies
• Respond to inquiries from Mount Vernon staff as to status of outstanding and in-process invoices
• Maintain proper documentation from vendors for W9 support
• Perform monthly reconciliations for investment accounts and retail inventory

Position Overview

The Accounts Payable Manager manages all activities in the accounts payable function. This position ensures the timely payment of vendor invoices and expense vouchers and maintains accurate records and control reports.

Essential Duties

• Receive, review, and process invoices and check requests
• Verify proper approvals, coding, and payment amounts
• Data entry of invoices according to rules and guidelines
• Set up new vendors in compliance with naming and payment term policies
• Communicate with Controller by preparing weekly Cash Requirements Report and pay vendors as directed
• Sort, organize, file, and match bills according to filing and check processing procedures
• Reconcile vendor statements and communicate with vendors regarding any discrepancies
• Respond to inquiries from Mount Vernon staff as to status of outstanding and in-process invoices
• Maintain proper documentation from vendors for W9 support
• Perform monthly reconciliations for investment accounts and retail inventory

Qualifications

• The ideal candidate must maintain excellent attention to detail, organizational skills and the ability to prioritize multiple responsibilities in a high-volume environment. Good judgment and discretion, as well as the ability to communicate with external vendors and internal staff, are essential
• Bachelor’s degree in Accounting, Finance, or related field
• Proficient in Accounts Payable systems, PN3 preferred

Work Environment

This position operates primarily in a professional office setting. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The work environment is generally quiet, with occasional interruptions.

Physical Requirements

While performing the duties of this job, the employee is regularly required to sit for extended periods, talk, hear, and use hands to type or handle objects. The employee must occasionally lift and/or move up to 15 pounds. Visual acuity to read and interpret documents and computer screens is required.