A/P Lead / Supervisor

Accountants One, Inc.; Atlanta (GA); On-site; USD 90,000 - 120,000; Full time

Job summary

Accountants One, Inc. is actively seeking an experienced A/P Lead/Supervisor to build a standalone AP function. This hands-on, high-visibility role manages daily transactions and helps establish processes, workflows, and internal controls for a growing company.

The ideal candidate has 5+ years in accounts payable, strong ERP/NetSuite experience, and the ability to mentor junior staff while driving efficiency and accuracy in a developing finance environment.

Qualifications

• Bachelor's in accounting, finance, or business.
• 5+ years of Accounts Payable experience with full-cycle responsibilities.
• Experience with ERP/NetSuite strongly preferred.
• Strong invoice processing, vendor management, and month-end close.

Responsibilities

• Own day-to-day AP activities including processing invoices and reconciliations.
• Review invoices for approvals, terms, and accuracy before posting.
• Coordinate with operations and accounting to resolve coding and approval issues.
• Maintain AP records and vendor master data, including W-9s.
• Prepare ACH and check payment batches; issue remittance advice.
• Support month-end close and 1099 reporting.
• Develop and maintain AP procedures and internal controls.

Skills

Accounts payable

Full-cycle AP

Excel skills

Vendor management

SOX controls

Analytical skills

Independent worker

Education

Bachelor's degree

Tools

NetSuite

Job description

Accountants One is working on an exclusive search for an A/P Lead/Supervisor type. This is an exciting time for the company as they are building a standalone Accounts Payable function and are seeking an experienced A/P Lead/supervisor type to manage the AP process end-to-end.

This is a hands-on, high-visibility opportunity for an AP professional who can independently manage daily transactions while helping establish the processes, workflows, and internal controls needed to support a growing organization.

Responsibilities:

• Own day-to-day AP activities, including invoice processing, exception resolution, vendor inquiries, payment preparation, and account reconciliations.
• Review and process approved vendor invoices, verifying completeness, appropriate approvals, duplicate invoices, vendor details, payment terms, and accounting information before posting.
• Coordinate with Operations and Accounting to resolve invoice coding questions, discrepancies, missing information, and approval issues.
• Maintain accurate AP records and complete supporting documentation.
• Manage vendor onboarding and vendor-master maintenance, including W-9s, payment information, contact details, and remittance instructions.
• Respond to vendor inquiries regarding invoice status, payment timing, and account balances.
• Research and resolve vendor statement discrepancies, payment issues, and escalated disputes.
• Prepare ACH and check payment batches for review and authorized release.
• Generate and distribute payment remittance information.
• Partner with Treasury and the Controller on payment timing and cash positioning.
• Maintain AP aging reports and investigate aged, debit, duplicate, and unusual balances.
• Support month-end close activities, including AP cutoff, accrued expenses, unrecorded liabilities, and reconciliation of the AP subledger to the general ledger.
• Assist with 1099 reporting and year-end vendor requirements.
• Maintain documentation to support internal controls, financial audits, and compliance requirements.
• Any special projects, including the software implementation to NetSuite, the A/P lead will be involved with
• Develop and maintain AP procedures, process documentation, and internal controls.
• Identify opportunities to streamline workflows, improve efficiency, and strengthen controls as invoice processing becomes increasingly automated.
• Train and mentor junior AP team members as the function expands.

Requirements:

• Bachelor's in accounting, finance, or business is a must for the role
• 5+ years of Accounts Payable or accounting experience, including hands-on, full-cycle AP responsibilities.
• Experience with ERP or financial systems; NetSuite experience strongly preferred.
• Experience supporting ERP implementations, system testing, or user acceptance testing (UAT).
• Strong understanding of invoice processing, vendor management, payment preparation, reconciliations, and month-end close.
• Familiarity with SOX documentation, internal controls, segregation of duties, and audit support.
• Ability to work independently, manage competing priorities, and resolve escalated issues with minimal supervision.
• Strong Excel skills, including pivot tables and lookup functions.
• Excellent organizational, analytical, communication, and problem-solving skills.
• Prior mentoring or informal team leadership experience is a plus.
• The ideal candidate combines strong full-cycle AP expertise with ERP systems experience, sound judgment, and the ability to work independently in a developing finance environment.